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SalaryFantastic Opportunity! I'm recruiting for a HR & Office Facilities Administrator to join an excellent company. This is an exciting and challenging role, which involves assisting in the day-to-day running of the head office. Which includes developing new initiatives and ensuring departmental KPI's are achieved. This is a full-time, office-based role, based on the outskirts of Leicester.
The Key Responsibilities:
- Responsibility for the building being opened and closed at the appropriate hours of the day
- Ensure all calls to the company switchboard are answered promptly & handled appropriately
- Meet and greet all visitors and manage accordingly
- Open and distribute the post daily and manage all office deliveries
- Management of bookings of meeting rooms, as well as setting up and clearing afterwards
- Weekly parking rota compilation to strict deadlines
- Liaising with all contractors associated with the office, e.g. cleaners, maintenance personnel
- Liaising with all utility providers associated with the office
- Ensuring that stationery is well stocked and controlled
- Assist with the administration of HR records for sickness and absence
- Company secretarial: maintain the Society's share register and ensure share certificates are produced in a timely manner to enable signature at Board Meetings
- Management Board: organise hotel bookings and catering for meetings, including the Management Board Committees and Annual General Meetings
- Health & Safety: ensure the Society's office is a safe environment
- Company Vehicles: collate monthly mileage records, along with annual driving licence checks
- Data compilation for ESG: compile information to measure the Society's carbon footprint
- Provide secretarial & general support to the CEO & directors and Senior Management Team
- To provide any other duties deemed appropriate to effectively fulfil the role
- Become a trained first aider for the business
Candidate Requirements:
- Educated to a good standard of numeracy and literacy, with excellent verbal and written skills
- Highly IT literate. In particular: Word, Excel and PowerPoint
- Possess a high level of attention to detail and accuracy
- Motivated self-starter, who is resourceful and goal oriented
- Effective time management with good organisational skills
- Happy to attend meetings as required and provide a positive contribution
- Must have a professional attitude and be Customer focussed
- Positive mindset with the openness to change
- Excellent interpersonal skills and the ability to work effectively as part of a greater team
- Flexibility and willingness to work outside contracted hours if required
- To fulfil all company objectives to a satisfactory conclusion
- Self-motivated to operate with limited supervision in a disciplined and organised way
- Ability to delegate, manage and motivate the wider team
- Possess a can-do attitude to work, with the ability to think quickly and be proactive
- Capable of working under pressure to meet necessary deadlines
- Multitask management of initiatives and activities both personal and team
Full-time office-based position, 8:30 - 5:00pm, Monday to Friday.
Salary: £24,000
- Company secretarial: maintain the Society's share register and ensure share certificates are produced in a timely manner to enable signature at Board Meetings
- Management Board: organise hotel bookings and catering for meetings, including the Management Board Committees and Annual General Meetings
- Health & Safety: ensure the Society's office is a safe environment
- Company Vehicles: collate monthly mileage records, along with annual driving licence checks
- Data compilation for ESG: compile information to measure the Society's carbon footprint
- Provide secretarial & general support to the CEO & directors and Senior Management Team
- To provide any other duties deemed appropriate to effectively fulfil the role
- Become a trained first aider for the business
Candidate Requirements:
- Educated to a good standard of numeracy and literacy, with excellent verbal and written skills
- Highly IT literate. In particular: Word, Excel and PowerPoint
- Possess a high level of attention to detail and accuracy
- Motivated self-starter, who is resourceful and goal oriented
- Effective time management with good organisational skills
- Happy to attend meetings as required and provide a positive contribution
- Must have a professional attitude and be Customer focussed
- Positive mindset with the openness to change
- Excellent interpersonal skills and the ability to work effectively as part of a greater team
- Flexibility and willingness to work outside contracted hours if required
- To fulfil all company objectives to a satisfactory conclusion
- Self-motivated to operate with limited supervision in a disciplined and organised way
- Ability to delegate, manage and motivate the wider team
- Possess a can-do attitude to work, with the ability to think quickly and be proactive
- Capable of working under pressure to meet necessary deadlines
- Multitask management of initiatives and activities both personal and team
Full-time office-based position, 8:30 - 5:00pm, Monday to Friday.
Salary: £24,000
