In House Legal Secretary

Signature Bristol are delighted to be partnering with a well-known international Legal firm in the hunt for a proactive, friendly and professional PA. The main purpose of this role is to provide highly professional, effective and proactive PA support to the team.

This is a 12 month fixed term vacancy, with working hours of 10.00am to 4.00pm, based at the central Bristol office, although they are happy to consider some home working for this position too.

Company: A forward-thinking international legal practice comprised of a dedicated team of professionals. They take pleasure in collaborating closely with their clients on transformative initiatives, be they new agreements, products, or solutions that will revolutionize their business, markets, and sectors. Their kind, compassionate, friendly and approachable culture is not merely an add on but forms the core of their identity.

Salary & Benefits

• Basic salary of up to £29,000 FTE (£24600 pro ratad)

• Bonus and recognition: Profit share, Performance bonus & Recognition awards

• Life assurance

• Pension

• Cancer screening for you and your spouse/partner

• Dental & Eye tests

• Private medical insurance

• Car leasing scheme

• Cycle to work

• Employee assistance programme

• MyGym Discounts

• Maternity Leave (26 weeks at full pay if you have at least one year’s continuous employment with them at your expected week of childbirth)

The role

• Provide highly professional, effective and proactive PA support to lawyers.

• Scheduling meetings, assisting with the co-ordination of internal events, monitoring spend against budgets, providing administrative support on day-to-day HR issues (performance reviews, promotions paperwork, etc.); taking minutes of meetings, preparing action lists and proactively driving forward delivery of the actions by colleagues across the business

• Play an active role in understanding, managing and taking responsibility for the billing process.

• Provide proactive support in terms of mailbox/file management and all diary commitments for the team, pre-empting any diary conflicts; assist with the coordination of London Office and cross-office team meetings and agenda items; attend team meetings, draft and circulate minutes of meetings; follow-up on action points.

• Proactively take responsibility for the organisation of all travel arrangements and itineraries in relation to client and non-client meetings, conferences and in-house and external events; complete expense reclaim forms.

• Draft short correspondence and communications; demonstrate excellent IT skills, with the ability to amend and format large and complex documents.

Requirements

• Previous PA experience is essential

• Can work under pressure and to tight deadlines

• Ability to work on your own initiative

• Excellent written and verbal communication skills

• Good time management

• Excellent IT skills (Microsoft Office 365, MS Teams, Excel, PPT, document management systems)

The small print: This is a part-time role, working Monday-Friday 10-4. You’ll initially be coming in on a 12-month FTC, with the opportunity for extension. The office is based near Temple Meads station, with no parking but great public transport links. This is a hybrid role, with 3 days in office and 2 from home. For more information, get in touch with Sara at Signature.

Whilst we will endeavor to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful but we will keep your details on file for future opportunities

Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation.

Job Types: Part-time, Permanent

Salary: £24,728.00 per year

Expected hours: 25 per week

Benefits:

• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• On-site parking
• Private medical insurance
• Profit sharing
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to Commute:

• Bristol City Centre, Bristol (required)

Work Location: In person