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SalaryAn elite US law firm is hiring a new Italian Speaking Executive Assistant to join their stunning new London office. Situated in the heart of the City, a fantastic salary of £54,650 plus excellent benefits are on offer and the opportunity to provide support for Fee-Earners at all levels.
Salary to £54,650
Hybrid working
Excellent transport links
Stunning City location
The Italian Speaking Executive Assistant will provide support to, and manage resources for, Partners, Counsels, Associates, and Staff Attorneys.
Italian Speaking Executive Assistant Duties:
- Handle standard administrative functions including answering, screening, and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars and time records; preparing attorney expense reports.
- Maintain organised email folders and keep attorney apprised of priorities. Ensure proper filing of emails to retention folders and SRM.
- Prepare engagement letters, new client/matter memos, and updates active client/matter number lists to assist with the new business process.
- Utilise tracking charts for keeping up-to-date records, with a special focus on billing and new business.
- Handle all aspects of document preparation, processing edits, generating redlines, PDF creation, conversions and quality control of work product.
- Work in tandem with Client Accounting to ensure up-to-date and accurate client billing.
- Assist in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction.
- Research and makes complex travel arrangement for attorney's including, assisting with visa requirements.
- Prepare check requests for vendor invoices and actively follows up to ensure timely payment.
- Ensure proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff.
Skills as an Italian Speaking Executive Assistant:
- Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint).
- A-Level or equivalent or degree preferred .
- Minimum of three years of experience in an office environment or an equivalent combination of education and experience .
- Italian speaking - must be fluent in both written and verbal.
