Junior Ea & Administrative Support

Primary Responsibilities 

• Responsible for providing a high standard of secretarial & Administrative services to the CIO, International Equities and Investment Team.
• Liaise with directors, executive assistants, and other PMs, ensuring meeting function requirements as above, taking into consideration travel and time zones where applicable and organising conferencing facilities if required.
• Diary management for CIO, International Equities and Investment Team to arrange internal committee meetings.
• High level accuracy and time management to deal with complex international travel arrangements and expenses processing for CIO which consists of liaison with multiple travel agents and intricate trip combinations.
• Arrange US Company Research meetings for the Team. 
• Provision of a timely and accurate word-processing service including extensive email correspondence and liaison, itineraries, letters etc.
• Organise Offsite Meetings – including finding a venue, arranging appropriate facilities i.e. AV equipment, catering, travel arrangements to venue, etc. and using Concur to process expenses related to these including obtaining finance authorisation.

Background experience

• Proactive and enthusiastic EA/Administrator with approximately 2 years  relevant industry experience ideally from an investment management / financial services background.
• Provide an exceptional level of accuracy and time management in all areas including extensive diary management at C-suite level.
• Experienced in using MS Office suite.
• Team player who has the ability to work with executives and employees at all levels.
• Highly organised and ability to prioritise workload.
• Must have strong communication and interpersonal skills.
• Excellent  level of written and oral communication skills.
• Attention to detail.

Please note that due to the high volume of applicants responding to our adverts we are regrettably not able to feedback on all applications; only successful