Junior Payroll Administrator

Junior Payroll Administrator - Full Time

Monday to Friday - 100% Office Based

Basic Salary £25,000

8am to 5pm or 9am to 6pm

Working within the HR department (team of 4), the role is to be responsible for beginning to end UK payroll cycle across 2 separate business entities (circa 450 employees), processing the monthly payroll whilst adhering to tight deadlines in order to pay employees accurately and on time. My client is a market leader in the bathroom and tiling industry.

The Ideal Payroll Assistant:

• Demonstrates up to 2 years' experience in either in-house or bureau payroll, with a minimum of 12 months exposure.
• Proven ability in data entry at a level ensuring the accuracy required for payroll processing, including regular and overtime hours, absence deductions, bonuses, and commissions.
• Basic understanding of statutory payments and leave.
• Strong team player with the capability to work independently.
• Organized with the ability to meet deadlines.
• Enthusiastic about taking ownership of the entire payroll process from start to finish.
• Excellent communication skills with a confident telephone manner.
• Proficient in IT, particularly Excel, and a basic understanding of Microsoft Word and Outlook.
• Maintains a professional and positive attitude.
• Can multitask and work well under pressure while maintaining accuracy and attention to detail.

Key Responsibilities and Duties:

• Gather payroll information from all UK locations. Collaborate with regional Managers and HR support to ensure accurate and timely submission of employee starter and leaver forms, P45s, non-attendance forms, changes of personal details, HMRC-related data, employee deductions, and bonus and commission details.
• Calculate statutory maternity, sick, and holiday pay, including manual tax calculations when necessary.
• Utilize Microsoft Excel and CSMAscent payroll software to process payroll information.
• Generate monthly salary and headcount reports for the UK Chief Financial Officer & Accounts department.
• Issue monthly payslips to employees and P45s to leavers.
• Submit monthly RTIs (FPS & EPS) to HMRC.
• Manage mandatory legal employee salary deductions, including but not limited to child maintenance and attachment of earning orders.
• Create and upload monthly BACS payments.
• Oversee the Year End Process, including the production of P60s for employees.
• Automatically enroll employees into the workplace pension scheme (NEST) and submit monthly payment schedules.
• Monitor two inboxes (one shared) and address payroll queries from staff, directing employees appropriately and escalating queries to the Head of HR/HR Team Leader when necessary to ensure satisfactory resolution.
• Communicate with stakeholders via email, telephone, and in-person meetings.
• Coordinate with the Payroll Software provider for updates, inquiries, and the year-end process.
• Ensure strict adherence to confidentiality and GDPR regulations in all areas of responsibility.
• Assist the HR team with basic administrative tasks as needed, including note-taking, general queries, absences reporting, data entry, and amending and maintaining staff personnel records.

If you would like to be my clients next Payroll Assistant please apply today