Kitchen Administrative Assistant

House of Commons

The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system.

Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.

Staff Benefits

In addition to your salary, we offer an attractive range of benefits including:

• 30 days' annual leave (increasing to 35 days after first full leave year).
• Civil Service pension with an average employer contribution of 27%.
• Access to training and development.
• Flexible working.
• Interest free season ticket loan and bicycle loan.

Introduction

The Catering Services as part of the Customer Experience and Service Delivery team aims to deliver a comfortable, safe and efficient environment for Members of Parliament, their staff and staff of the House to work in; as well as providing a welcoming and functional environment for all visitors to the House of Commons.

Catering Services aim to deliver the best quality service with an enthusiastic and professional team for the benefit of all our customers. We are responsible for the efficient operation of the House of Commons catering facilities within the agreed financial framework.

The Role

The Kitchen Administrative Assistant is responsible for coordinating secretarial and clerical support services to the Executive Chef for the effective and efficient running of the Catering Back of House areas - Kitchens, Stewarding and Linen Room areas. The role will be based in the Palace of Westminster.

Some of the responsibilities for this role include:

• Organise various programme board and team meetings - ensuring calendar availability of senior stakeholders and take accurate and concise minutes.
• Provide diary management, drafting and proofing all correspondence for the Executive Chef and senior kitchen management.
• Provide follow ups on all projects with stakeholders on behalf of the Executive Chef.
• Monitor all maintenance requirements for Back of House.
• Act as first point of contact for enquiries such as; sickness, holiday, conduct, management of attendance and the processing of all paperwork relating to this.

Skills and Experience

To be successful in this role you will demonstrate:

• Attention to detail with the ability to work quickly and flexibly under pressure to meet deadlines with strong prioritisation and organisational skills.
• Self-motivated and an ability to work accurately and methodically without continuous supervision.
• Proven experience of ability of communicating well and working effectively alongside others as part of a team, whilst upholding the values of equality, diversity, and inclusion.
• Good IT literacy, including experience of MS Office Products including Word, Excel, PowerPoint and Outlook and the ability to learn bespoke software packages.
• Being able to produce high quality written work, and capable of generating standard documents, correspondence and reports when required and in a timely manner.

Next Steps and Additional Information

Application Form - If you would like to apply for this role, please submit an application providing evidence against criteria 1-5 in the Job Description.

More information on the role and the full criteria can be found in the Job Description.

Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.

Contact Details

For more information about the role, or for an informal chat, contact Mark Hill.