Legal PA Part-time, 20 hours p/w- Permanent

The PA will primarily work with one of our Tax & Succession teams. The part-time hours are 20 hours per week and there is some flexibility on work pattern.

The successful candidate will provide a proactive and comprehensive PA service to Partners & Fee earners to enable them to focus their time on providing legal services to clients.

Client Details

Our client is a well-established firm in the Professional Services industry. Their focus is on delivering exceptional services to their diverse clientele.

Description

As a PA you will:

• Managing diaries, ensuring these are kept up-to-date and include all meetings and periods of absence (e.g. holidays, etc.);
• Keeping Partner/Fee Earner advised of upcoming activities and provide any required papers in advance;
• Arranging internal and external meetings including the booking of rooms, arranging refreshments and equipment as required. Checking rooms prior to meetings and liaising with other attendees;
• Preparing and distributing meeting packs/working papers in advance of diarised meetings.
• Arranging travel requirements;
• Producing Aderant reports;
• Ensuring out-going mail and enclosures are ready for collection by the mailroom. All documentation should be signed and sealed, where possible and should be ready in a timely manner;
• Sending of emails as and when required;
• Taking telephone calls and dealing with appropriately;
• Taking accurate messages where required and passing messages on in a timely manner;
• Provide assistance to other Tax & Succession PAs as required; and
• Monitoring post and/or e-mails as required and ensuring all relevant client related correspondence is direct to the appropriate fee earner.

Profile

• Legal Secretarial experience is preferred and PA experience is essential;
• Excellent communication, organisational, team and interpersonal skills;
• Attention to detail is a must along with confidentiality;
• Ability to work on own initiative and prioritise own workload;
• Flexible and dependable and able to take the initiative;
• Ability to work to tight deadlines and remain calm under pressure;
• Ability to multi-task;
• Advanced knowledge of Microsoft Office and other in-house software packages in use; and
• Ability to build and maintain strong relationships in a confident & professional manner.

Job Offer

• The hours are 20 hours per week, we are flexible on days but ideally 20 hours over 4 or 5 days, but open to discussion on work pattern.
• Office based initially for 3-6 months then in the office a minimum of 3 days per week
• Opportunities for professional growth within the company.
• A supportive and inclusive team environment.
• Central location in the heart of Edinburgh.

We encourage motivated and skilled individuals seeking a challenge in the Professional Services industry in Edinburgh to apply for this PA role.