Legal Secretary- Corporate

Owen Reed is looking to recruit a Legal Secretary in Corporate to join a top law firm in London with Hybrid setup - 3 days in the office 2 days working from homeThe Legal Secretary will deliver comprehensive secretarial and PA support to a designated group of Partners, Associates, and Professional Support Lawyers (PSLs).

Key Responsibilities:

Technical Tasks:

• Coordinate diaries, schedule meetings, and manage travel arrangements with precision.
• Produce presentation materials using PowerPoint and ensure the rapid and accurate generation of bills.
• Perform typing, editing, and proofreading tasks, ensuring document accuracy.
• Maintain and update the client relationship management system (InterAction) and prepare New Matter memos with meticulous attention to detail.
• Stay abreast of internal policies and training requirements, fulfilling general administrative tasks as necessary.

Personal Management:

• Efficiently manage paper and electronic filing, adhering to the firm’s archiving procedures.
• Close files in a timely manner and manage document delivery and distribution list updates.

Client Focus:

• Address client inquiries promptly and professionally, supporting business development activities such as client lunches.
• Maintain high standards of communication, confidentiality, and discretion.

Teamwork:

• Provide support across the office, ensuring seamless business operations.

Results-Driven:

• Assist in managing Partners’ emails and support internal process coordination, ensuring accuracy and timeliness in all tasks.

Working Hours: 9:30 a.m. to 5:30 p.m., with flexibility required as per business needs.

Candidate Profile:

Qualifications:

• GCSEs or equivalent required; A Levels preferred.
• Proficiency in typing (minimum RSA II) with a secretarial qualification a preference - such as CILEX qualification

Experience:

• Previous experience in Corporate law within a legal setting is desired.
• Background in supporting senior staff in a partnership structure is beneficial.

Technical Abilities:

• Exceptional spelling, grammar, and punctuation.
• Proficient in Word, Outlook, and has a working knowledge of Excel and PowerPoint.
• Typing speed of 60 wpm or above.

Personal Attributes:

• Team-oriented with a personable and proactive approach.
• Excellent telephone communication skills and a self-motivated, detail-oriented work ethic.
• Demonstrates reliability, organisation, and the ability to work under pressure to meet deadlines.

This role seeks an individual capable of navigating a fast-paced legal environment, offering an excellent opportunity to contribute to a supportive team and develop professionally within the sector.