Lettings Administrator

Job Reference: J-0256

Job Title: Lettings Administrator

Job Location: Arnold

Salary: £25,000

Days / Hours: Monday- Friday- 8:45- 17:30 / 1 in 4 Saturdays- 9:00- 15:00

*Part Time hours and trainees considered*

Company Overview: Join a dynamic and leading independent estate and lettings agency with multiple branches in popular Nottingham suburbs, dedicated to providing exceptional service to clients in the property market. As a prominent player in the industry, they pride themselves on their professional approach, local expertise, and commitment to exceeding client expectations.

Company Overview:

Join a thriving and leading independent estate and lettings agency with multiple branches, dedicated to delivering outstanding service in the property market. With a reputation for excellence, they are seeking a detail-oriented and organised individual to join our team as a Lettings Administrator. This role is crucial to the smooth operation of the lettings process. Expereince in a similar role is beneficial but the role would also suit a trainee who would love to get their foot in the door and start their property career.

Position Overview: As a Lettings Administrator, you will be responsible for managing the administrative aspects of the lettings process, ensuring efficiency and compliance with company policies. Your role will involve handling rent collections, negotiating lease agreements, organising property inspections, and generating detailed reports.

Responsibilities:

1. Administrative Duties:
   • Maintain accurate and up-to-date records of all lettings transactions.
   • Process relevant documentation, including tenancy agreements, references, and legal paperwork.
   • Provide administrative support to the lettings team as needed.
2. Property Inspections:
   • Organise regular property inspections and coordinate with tenants and landlords.
   • Document property conditions and report findings to relevant stakeholders.
   • Address and resolve any maintenance issues or concerns identified during inspections.
3. Reporting:
   • Generate comprehensive reports on lettings activities, including rental arrears, property conditions, and lease expirations.
   • Present reports to management and relevant teams, offering insights and recommendations.
4. Rent Collection:
   • Monitor and manage the rent collection process for lettings properties.
   • Liaise with tenants to ensure timely payment and address any issues promptly.
   • Implement and enforce rent increase procedures as necessary.
5. Lease Negotiations:
   • Collaborate with prospective tenants to negotiate and finalise lease agreements.
   • Ensure all legal and contractual obligations are met during the negotiation process.
   • Communicate terms and conditions clearly to both tenants and landlords.

Qualifications:

• Previous experience in a similar administrative role, preferably within the real estate or property management sector.
• Or previous experience in an administration role.
• Strong organisational and time-management skills with acute attention to detail.
• Excellent negotiation and communication abilities.
• Familiarity with relevant legal and regulatory requirements in the property sector would be a bonus.
• Proficient in using office software and property management systems.

Benefits:

• Competitive salary.
• Ongoing training and professional development opportunities.
• Collaborative team environment with opportunities for career advancement.
• Employee discounts on company services.

If you are a proactive and detail-oriented professional with a passion for real estate and administrative excellence, we invite you to apply for the Lettings Administration role.