Lifecycle Coordinator Home Based

Life cycle Coordinator Home based

temporary position with possible option of being permanent for the right candidate

pay £14.42 - £16.83

Job Outline:

• To support the various PO generation and billing support activities required to support the Lifecycle, PMO and finance Teams in progressing works and the subsequent collation of documentation ahead of billing
• Weekly/ Monthly performance reporting and generation of DATA to support the business needs in respect to targets
• Cost to completion SPV billing approval activities, to ensure prompt approval of works invoices submitted (FSSC) / monitor debtor days/ reduce accrued income

Manage Reactive Lifecyle tracking, reporting and administration & dashboard management

Key Responsibilities/Accountability's

• To generate PO Orders in respect to works required by thePMO team and authorised by theLifecycle & Assurance Team as part of planned works or reactive works.
  • To receipt PO's on completion of works or delivery of goods (Evidenced)
• To maintain an aligned log of spend against plan for Reactive and Planned works, ahead of billing process
• To collate, prepare and validate the required documentation for the billing of works, planned or reactive
  • Work with the Project Managers (Planned works)
  • Work with Operational Leads (Low level Reactive Lifecycle)
  • Work with the Lifecycle Team on agreed budgets
  • Work with the Lifecycle Accountant to generate billing advise notes
• Support the lifecycle plan production, contract by contract, including obtaining information to answer SPV queries in relation to the plans
• To programme survey activities to ensure annual visits are aligned with lifecycle plan obligations
• Assist in the provision of accurate cost data in respect of lifecycle plan budget Vs PMO actual spend, as part of the monthly financial review & reporting between Lifecycle and PMO

(To be developed as part of the job holder's responsibilities)

• Ownership of the MonthlyLifecycle & Assurance Report, its creation and issue to theExCom andG4S contracts management teams within the agreedtimeframe
  • Analysis of the MI report for root cause failure

Production of Exception reports on KPI Performance

Key Competencies

• Excellent communication skills
• Excellent time and work management skills
• Planning and organising
• Attention to detail and high level of accuracy
• Information gathering and monitoring skills
• Commercial understanding (KPIS/ SLA)

Understanding of Engineering and Building Services systems

Skills and Knowledge

Essential

Desirable

· Experience of working with business systems used in the FM industry

· Computer literate Essential IT skills including Google & experience with Microsoft Word and Excel.

· Liaison with management and contractors.

· Working knowledge of Lifecycle

· Initiative

· Integrity

· Adaptability

· Flexible working

· Carry out all reasonable tasks that may be requested from time to time by G4S management