Litigation Secretary

Job Title: Litigation Secretary

Location: Birmingham

Job Responsibilities:

1. Litigation Solicitor Support:

   • Collaborate closely with the Litigation Solicitor, providing comprehensive support to optimize their efficiency in handling legal matters.

2. Legal Document Typing and Filing:

   • Utilize your expertise to accurately type and file legal documents, ensuring meticulous organization and adherence to procedural requirements.

3. Case Management Correspondence:

   • Leverage our advanced case management system to prepare detailed and precise legal correspondence, maintaining a streamlined and efficient workflow.

4. Client Interaction Excellence:

   • Attend to clients with professionalism and empathy, both over the telephone and in person, addressing queries and fostering positive client relationships.

5. Filing Systems Administration:

   • Take charge of the administration of filing systems, encompassing daily filing tasks and managing the complete life cycle of client files, from opening to closing, and ensuring their secure storage and retrieval.

6. Mail Preparation and Dispatch:

   • Systematically prepare mail and enclosures for dispatch, ensuring accuracy in document compilation and timely delivery.

7. Document Management Coordination:

   • Coordinate the scanning and photocopying of legal paperwork, maintaining an organized and accessible repository of documents for efficient retrieval.

8. Versatile Duties and Responsibilities:

   • Undertake a variety of duties and responsibilities as required, showcasing adaptability and a proactive approach to contribute to the overall success of the legal team.

About the Person:

To be a successful candidate for this role, the ideal candidate should possess the following attributes, skills, and experience:

1. Litigation Department Experience:

   • Demonstrate a solid background and knowledge of working within a Litigation department, showcasing an understanding of the nuances of legal proceedings.

2. Bighand Workflow Management:

   • Possess experience with Bighand Workflow Management, showcasing proficiency in utilizing legal technology for enhanced workflow efficiency.

3. Initiative and Autonomy:

   • Demonstrate a proactive approach by undertaking searches, ID checks, and other tasks on files without explicit dictation, showcasing initiative and autonomy.

4. Speed and Accuracy:

   • Maintain high levels of speed and accuracy in all tasks, recognizing the critical importance of precision in legal documentation.

5. Effective Communication:

   • Exhibit a good telephone manner and comfort in communicating with clients, demonstrating effective interpersonal skills.

6. Organizational Prowess:

   • Be highly organized, methodical, and adaptable, managing tasks and responsibilities with efficiency and attention to detail.

7. Typing Skills:

   • Possess strong typing skills to enhance productivity in document preparation and management.