Logistics Projects Administrator

Our client is a leading logistics services supplier, offering project shipping solutions to major organisations worldwide.

We are now looking for a proactive, self-motivated, experienced Logistics Operations Administrator to join the Logistics Operations Team in Avonmouth on a full-time, permanent basis, reporting to the USA Operations Supervisor.

The primary purpose of the role is to provide administrative and general support to the USA/Canadian department and therefore the role will operate in their time zone within the UK, from 2pm to 10pm Monday to Friday. Hybrid working will be discussed at Interview

Main Duties

* Co-ordination and monitoring of Logistics Projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems.
* Ensuring all work runs in a timely, cost-effective manner within budgets and timescales.
* Placing orders with suppliers
* Preparing required job documentation including job step risk analysis
* Job cost allocation and invoicing
* Finding and arranging appropriate travel for individuals within budget constraints; communicating travel information to travellers
* Preparing, submitting, and managing visa applications
* Providing general administrative support to the business.
* Accurately contributing to month end procedures
* May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies and experience.

In order to apply

* You will ideally have a Logistics, Freight or Manufacturing background to apply and ideally any experience of working in Mechanical Engineering projects would be advantageous
* Exceptional organisational skills with very high attention to detail
* Ability to multi-task, anticipate and respond effectively to changing priorities
* Flexible, conscientious attitude to work
* High standard of written & verbal communication, with a confident & professional phone manner Strong interpersonal skills
* Ability to remain calm, focused & productive in a fast-paced working environment
* Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently
* Ability to plan and manage time in a changing environment
* Comfortable working autonomously
* IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook
* Experience with co-ordinating travel arrangements preferred
* Experience of managing multiple task-based projects would be desirable but not essential

Package & Benefits

* Salary £27,000 to £35,000 circa
* Hours 14:00 to 22:00 Monday to Friday
* Free on-site parking
* Increased annual leave by service length
* Private Medical Insurance by service length
* Life assurance scheme
* Employee Assistance Programme
* Structured career development
* Regular company events
* Free on-site gym