Maintenance & Facilities Coordinator

Job title: Maintenance & Facilities Coordinator

Location: Maidstone

Contract length: 6 months

Pay rate: Circa 19.00 per hour

My client's vision is for Kent to be a safe place for people to live, work and visit. By protecting the public from harm, they will allow the community to flourish and by working with the public and partners, they provide a first class policing service that is both visible and accessible.

They are in the market for a Maintenance & Facilities Coordinator to join their Maidstone-based team to support the efficient operations of business services.

Role responsibilities:

• Coordinate and manage the delivery of the cyclical planned, routine and reactive maintenance of buildings across the Estate, liaising with facilities staff, customers and stakeholders, ensuring the safe completion of tasks in compliance with health and safety regulations, enabling buildings and sites to remain secure and in an operable condition in support of operational policing.
• Oversee the management and supervision of contractors and the raising of task orders and ensuring that best practice is implemented or on-site working includes the provision of permits to work, risk assessments and method statements,key management, in order to monitor the performance and compliance of contractors and provide general maintenance advice.
• Supervise and manage the regular visual condition surveys of buildings, liaising with facilities staff and co-ordinating maintenance reports and annual programmes of improvements, in order to inform and compile future planned maintenance programmes.
• Maintain all servicing and annual maintenance records and certificates to ensure compliance with all statutory requirements, inspecting site record books, asbestos registers, key management records and asset data held on the Estate Management System.
• Manage the Business Services Service Desk and Facilities Services colleagues in relation to reactive repairs and fault enquiries, answering day to day queries, dealing with access requirements and resolving customer problems, liaising with contractors and Estates colleagues and maintaining and closing work task requests on the electronic tasking system to ensure that these processes deliver effective results.
• Attend regular meetings with estate staff, including meetings to review contractor performance and contract and statutory compliance and maintaining records of variations and improvement notices.
• Administer controls and standards for buildings and asset management, updating policy, procedures and guidelines in order to ensure the effective and efficient use of resources.
• Manage the reactive Estates and Facilities budgets overseeing the effective and efficient delivery of repairs in order to be accountable to the Head of Estates for ensuring value for money and reporting monthly spends to the team finance meeting. This will include ensuring all procurement regulations are followed and recorded.

Experience & Skill set required:

• The Maintenance and Facilities Co-ordinator should be able to demonstrate considerable practical and technical experience within the built environment within a large- scale organisation in relation to building services management. This experience is likely to have been gained over a number of years of practical work ideally within a public sector organisation.
• The Maintenance and Facilities Co-ordinator should have an in-depth understanding of health and safety and risk management
• The Maintenance Co-ordinator will require the confidence and expertise to fulfil this role and be the recognised expert within this field
• Considerable drive and perseverance are essential in order to achieve demonstrable results if the role is to be successful.
• The Maintenance and Facilities Coordinator will have strong problem- solving skills with an innovative approach to finding solutions that best fit operational needs in the most cost-effective way. Excellent communication skills, verbally and in writing, are essential to enable the post holder to produce maintenance reports, project briefings and surveys.
• An analytical approach to problem solving and the ability to organise and prioritise one's own workload in order to meet key deadlines is essential.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.