Maintenance Planning And Scheduling Integration Specialist

Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
Pay Range
$113,790 - $170,904 Annually
$113,790 - $141,276 Annually for the 306.1 Level
$137,640 - $170,904 Annually for the 306.2 Level
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity
Job Description
We are seeking a Maintenance Planning and Scheduling Integration Specialist who will be responsible for working for the Maintenance Planning & Scheduling Integration Manager to advance efforts implementing a new Maintenance Planning and Scheduling process. In this role you will aid in the development of procedures to ensure cross-organizational alignment in the planning processes and that maintenance work at the Laboratory is properly scoped, that ES&H requirements are properly flowed down into work order packages, and that workers understand the tasks, hazards, and controls for the work they are going to perform. You will ensure the procedures, processes, software tools and training are in place to enable maintenance to occur in an efficient and complaint manner. In this role, you will serve as a member of the Work Planning and Control (WP&C) Functional Area. This position is a Flexible Term appointment for up to 2 years.
This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.
You will

• Support the strategic direction for integrating the work control-related requirements, processes, and procedures into the institutional maintenance processes; prioritize the requirements and processes based upon Institutional impact and apply project management principles to create and execute projects that implement the strategy.
• Drive institutional changes in existing maintenance, facility management, or technical asset management processes necessary to support effective and efficient implementation of work control.
• Partner with stakeholder organizations in multiple advisory and working group committees to resolve technical and organization barriers to effect implementation of work control requirements and continuous improvement efforts.
• Participate in standing Stakeholder Advisory Groups, Work Groups, and other necessary forums, and serve as the liaison between WP&C and partnering organizations.
• Manage and facilitate the periodic update of user guides, supplemental procedures, and other job aides to ensure participants in the Maintenance Planning process develop proficiency.
• Train and mentor Laboratory staff members to ensure work control requirements are consistently implemented.
• Collaborate with the WP&C Office Team in the modification of related institutional requirements, processes, and governance documents.
• Perform other duties as assigned.

Additional job responsibilities, at the 306.2 level

• Assist in the development of requirements for the scheduling process, which would allow for the optimization of resources, operational priorities, and stakeholder equity.
• Drive the development of metrics to inform the management of maintenance backlogs, balance between preventative, corrective, and elective maintenance work completion.
• Develop strategies to optimize planning resources to allow for emergent customer needs.

Qualifications

• Bachelor’s degree in engineering, science, ES&H or related field or the equivalent combination of education and related experience.
• Ability to manage multiple competing priorities, and to apply project management principles to organize, coordinate, sequence, and accomplish work.
• Experience working independently as well as closely with all levels of management.
• Proficiency with MS Office Suite and/or Computer Maintenance Management System work management modules.
• Excellent facilitation and leadership skills necessary to lead and facilitate multi-disciplinary teams of technical experts through technical discussions, including conflict resolution skills necessary to resolve differing opinions.
• Excellent interpersonal, verbal, and written communication skills necessary to effectively collaborate in a team environment and present and explain technical or operational information.
• Proficient in establishing and maintaining databases, spreadsheets, and tracking/filing systems to efficiently organize and manage information.

Additional qualifications at the 306.2 level

• Experience leading change or implementing new business processes that requires in-depth analysis and frequent use of ingenuity and creativity.
• Experience with and knowledge of change management principles, methodologies, and tools.

Qualifications We Desire

• Knowledge of technical work with extensive nuclear and/or explosive safety/safety basis requirements.
• Experience applying various Human Performance Improvement tools for both individuals and work teams, (e.g., procedure use and adherence).

Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Flexible Term appointment, which is for a definite period not to exceed six years. If final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow).
Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance
None required. However, if your assignment is longer than 179 days cumulatively within a calendar year, you must go through the Personal Identity Verification process. This process includes completing an online background investigation form and receiving approval of the background check. (This process does not apply to foreign nationals.)
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.