Medical Education Senior Administrator

Provide quality assurance to support the delivery, organisation, and audit of specialty training programmes Provide administrative support to the Head of Medical Education in respect of speciality training programmes and lead employer trainees including (but not limited to) maintaining databases, collating information, and the delivery & evaluation of teaching Work with Head of Medical Education, Programme Leads, Training Programme Directors and other senior members of the Medical Education team and implement robust systems and processes for assuring the Trusts Medical Education programmes for CT/ST comply with the requirements of the General Medical Council (GMC), NHS England and Royal Colleges Assemble & Co-ordinate the GPST out of hours rota, ensuring all participants have had adequate induction before working out of hours Co-ordinate and evaluate the Trust and specialty induction programmes in July/August, December, February and April ensuring that these comply with deanery and Trust requirements Be the first point of contact for day-to-day matters relating to Lead Employer trainees postgraduate education within the department, escalating to the HoME when necessary Provide data and/or reports as required by the HoME for the Trainee Medical Education Committee, preparing action plans and progress reports in a timely manner when required Be responsible for maintaining records of teaching attendance and escalate any concerns Support the HoME to coordinate Trust monitoring visits from HEE as required ensuring relevant evidence and data is available Work collaboratively and co-operatively with the Undergraduate Administration team to streamline current working practices and integrate the postgraduate and undergraduate teams and functions as appropriate Work collaboratively and co-operatively with the Rota Coordinators to ensure rotational trainee information is shared with relevant departments for service planning Deal with very sensitive and confidential information and be responsible for escalating matters appropriately Assist, and provide guidance to, the Clerical Assistant to collectively co-ordinate the on boarding process for Medical Work Experience Programme at the Trust, liaising with external local colleges and internal trust departments to ensure a smooth application process and placement experience for local students Ensure that efficient office procedures and systems are in place to support audit and quality assurance Work independently on all aspects of the role, managing own workload whilst recognising when it is appropriate to seek advice or assistance Work collaboratively with the other members of the department and the Medical Education Manager to maintain an efficient service in the office, especially in times of absence, i.e.: annual leave and sickness leave and providing assistance in times of particular pressure in any area Provide timely information to the Head of Medical Education and Library Services, Medical Education Manager and the Director of Medical Education for inclusion in the annual report to the deanery when requested Establish and maintain effective, accurate and where appropriate, confidential filing system, ensuring files and specific information can be easily retrieved Ensure the successful implementation, application and reimbursement of study leave for medical staff within the Trust, ensuring that all new Consultants, SAS and Locally Employed doctors are made aware of their study leave entitlements so funding/leave can be accessed equitably Be the first point of contact for all Study Leave queries with responsibility for the Tracker2 electronic Study Leave system, processing applications and pulling off system reports when required To maintain own current awareness of NHS issues, local and national health policy To undertake and participate in Trust-wide initiatives To identify own training and development needs and undertake appropriate training and education as required To work in accordance with the corporate objectives To maintain confidentiality at all times in accordance with the NHS and professional codes To undertake any additional duties in accordance with the grade and nature of the post Attend appropriate regional meetings in relation to specialty training and represent the Trustand Medical Education Department at these events Develop and maintain close working links with NHSE staff who are involved with specialty training Contact all new locally employed doctors requesting information so study leave/funding can be equitably accessed To provide short-term cover for colleagues during periods of leave Ordering of non-stock items Ensure effective use of resources within own role Have devolved responsibility for individual study leave allowances and to ensure that processes and policies are followed in the application & claims of study leave budgets for medical staff Provide cover for evening and weekend meetings on a rota basis