Medical Secretary Administrator

Job Description Job Title: Secretary/Administrator Responsible to: Partners and Practice Manager Offer a comprehensive range of secretarial services to the practice team Audio and copy typing Photocopying, encrypted email/Disc and use of iGPR software to facilitate SAR requests and other documentation following GDPR and SAR legislation. Communication with hospital departments community services and other external agencies Produce and processing invoices and payments for both NHS and non-NHS services provided by the practice Ensuring effective feedback to relevant team members and in designated timescales Assisting with the timely and accurate production of minutes of meetings and their appropriate distribution. Ensuring Subject Access and Report writing requests are dealt with in the appropriate timescale, payments received and consent and confidentiality of the patient is maintained at all times utilising software packages such as iGPR. Entering data such as (referral figures, claims data, demographics etc), onto databases or other system developed for this purpose when required. Monitor and Maintain the e-referral referrals process for the practice. Ensuring referrals are completed within timescales and Advice and Guidance communication. Monitor and provide assistance on rejected referrals of system messages and updates. Run Monthly searches for PPA claims Complete clinical correspondence coding and uploading under agreed Protocol/pathways associated with this role paying particular attention to GDPR processes. Ensure practice resilience in supporting practice team with training and development for agreed specified areas Responsible for own time management, completing tasks within agreed timescales. Due to the responsibilities of this post being non-exhaustive you will be expected to fully assist in other duties, not listed above, when requested to do so.