Minute Taker

Charity Secretary

Job Type: Temporary / Part Time
Location: Guildford
Salary Range: £13-20ph

We are seeking a dedicated Charity Secretary to support the Board of Trustees in ensuring the smooth and efficient running of meetings and compliance with legal and regulatory requirements. The Charity Secretary will play a crucial role in maintaining the ‘conscience’ of the charity, ensuring that all decisions and actions align with the governing document and the charity’s objectives.

Day to Day of the role:

• Plan and prepare for committee meetings and the AGM, coordinating with the Chair and other relevant parties.
• Schedule meeting dates, book rooms, and distribute notifications, minutes, and other necessary papers.
• Draft agendas in collaboration with the Chair and ensure accurate recording of decisions and actions in the minutes.
• Follow up on actions and report on the progress and outcomes of decisions at subsequent committee meetings.
• Handle correspondence, draft letters and emails as agreed upon at committee meetings, and summarize received communications at the next meeting.
• Oversee the preparation of necessary reports, such as the annual report to members.
• Ensure that trustee decisions are implemented in accordance with the charity’s governing document and operational procedures.

Required Skills & Qualifications:

• Excellent listening, oral, and literacy skills.
• Organized and methodical approach to tasks.
• Proficiency in minute-taking and maintaining accurate records.
• Ability to work collaboratively as part of a team and commitment to the charity’s values.
• Familiarity with Charity law and the voluntary sector is highly desirable.

Benefits:

• Opportunity to contribute to the governance and success of a charity.
• Work in a role that ensures the charity’s compliance and ethical integrity.
• Be part of a team that values organization, methodical work, and commitment to charitable causes.

To apply for the Charity Secretary position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in supporting the governance of our charity.