Minute Taker / Administrator

Belmont Recruitment are currently recruiting for a Minute Taker / Administrator to work in Children Services with Walsall Council. This is a 6 month contract with the view to extend.
Responsibilities:
* To proactively provide Business Support functions, including administrative services; incoming/outgoing post records management, finance systems, inputting into systems as applicable to each service and other databases administration: the arrangement of meetings and note taking; using appropriate administrative techniques including diary management; Microsoft Office; Powerpoint and other IT skills as required, To work as part of a team as the central point of contact for customers an operational colleagues in the raising, allocation and completion of jobs.
* To undertake telephone and reception duties, ensuring good standards of customer care, dealing with enquiries from a range of stakeholders. To undertake generic inbox management on behalf of services. Ensure that correspondence and other information Is acknowledged and responded to as applicable and is appropriately filed; electronic files are kept up to date and that bring forward and reminder systems are operated efficiently
* To be responsible for independently arranging meetings and training courses with internal and external parties (identifying appropriate agency attendance), coordinating all arrangements, including ensuring all required paperwork is completed within statutory timescales and circulated to relevant parties preparing and distributing agenda items, information packs and any other documentation, including booking rooms, arranging and/or setting up appropriate IT equipment.
* Organise and attend non-statutory and statutory meetings and working parties to take action points /notes as necessary, formalising notes into appropriate formats and distributing accordingly.
* To transcribe recordings of meetings into minutes of the meeting into the appropriate template.
* Organise and attend meetings such as Family Safeguarding Supervisions, and update workbooks on the appropriate client management system live in the meeting.
* To provide directorate service areas with interview support, meeting and greeting interviewees, photocopying and scanning key documentation, assisting with producing and collating assessment documentation and on boarding of successful employee.
* To support as appropriate checks (eg. DBS) for Foster Carers.
* To proactively arrange conference, travel bookings for colleagues, including where appropriate overnight accommodation.
Location: Willenhall, Walsall
Hourly rate: £17.00
If this position is of interest, please get in touch with Jake Singh at Belmont Recruitment or apply now! If you are looking for a position in a different sector, do not hesitate to get in touch as we have many other opportunities available across England.
If you know someone that would be interested in this role, please pass on this advert to receive a generous referral fee, if the candidate is successful