Address
Salary
Full time
Fixed term for 11 months
The closing date for applications is midnight on Sunday 07 April 2024.
Interviews are expected to take place on Monday 15 April 2024.
There is an expectation that work will be undertaken in the UK.
This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
The Post
As Administrator you will play a central role in supporting Scotland’s International Environment Centre to develop a series of events for a business audience. Liaising with internal and external providers you will ensure a coordinated and well-crafted series of events are organised throughout the programme.
The role holder will work closely with colleagues from all functional areas of RIBE (Research, Innovation &; Business Engagement Directorate) to identify opportunities. They will be primarily responsible for operational and administrative aspects of Project Beacon a series of NetZero support activities for SMEs in Stirling.
The role holder will support stakeholder focused communication and promotion of all events across the RIBE directorate. They will deliver a highly professional level of administration as the first point of contact for the project.
This hybrid role will be based primarily in Stirling at the University of Stirling’ campus and will work on an agile basis, including working away from the office as required to engage effectively with clients, partners and stakeholders.
Description of Duties
- Support the Business Support Officer in the planning, enhancement and promotion of development events and other communications activities effectively, using a range of formats and a variety of different channels
- Liaise effectively with internal and external speakers/providers of NetZero training and information
- Maintain and coordinate all aspects of event delivery and support reporting outcomes
- Maintain and manage the event booking system. Manage and organise room bookings including equipment, catering, AV and layout as required
- Manage all associated financial transactions with any events/activities
- To support the SIEC team in the production of training materials as required. Liaise and work with a variety of external professional partners regarding training provision
- Gather and review event attendance and evaluation data
- Manage and respond to enquiries, including management of a shared mailbox
- Ensure that all activities are undertaken following the University’s branding, policies, procedures and regulations. Use the University’s corporate systems effectively and appropriately
- Undertake such other duties as may be required, commensurate with the grade and nature of the role
Essential Criteria
- Educated to HNC level or equivalent (where no formal qualifications are held, additional, relevant experience is required)
- Sufficient experience working in a busy office
- Experience of providing advice and guidance in response to customer enquiries. undefined
- Advanced knowledge and understanding of, and competence in using, a variety of IT systems including Microsoft Office and event management software
- Ability to work independently as well as part of a team
- Excellent verbal and written communication skills
- Ability to prioritise multiple tasks and meet deadlines within a busy, demanding workload
- Flexibility, reliability and punctuality
Desirable Criteria
- Experience of managing events or projects in a business context
- Demonstrable knowledge of the challenges faced by businesses in developing NetZero plans
- Knowledge of or interest in climate change
About Us
The Directorate of Research, Innovation and Business Engagement works in partnership with Faculties, other Professional Services, and a wide range of external stakeholders to support and enhance the University's research and innovation performance. The University is committed to making a difference through our research, generating new ideas, insights and approaches that address the complex challenges and issues that are faced by human society. Supporting and enabling achievement of the strategic objectives set by the University for delivering research with impact is our core mission. The Directorate provides a full range of services in research and innovation strategy and policy; research funding and development; research governance and integrity; researcher development for staff and postgraduate researchers; contract and legal support; systems, data and analysis; research evaluation; innovation, commercialisation and knowledge exchange; enterprise, company creation and growth; and engagement with businesses and other research and innovation partner organisations. Responsibility for delivering the range of transformational projects within the University's City Region and Growth Deal programme is embedded within the Directorate. We work closely with the Deputy Principal for Research, the Dean of the Institute for Advanced Studies, the Dean for Research Engagement and Performance, and academic leaders throughout the organisation.
The University
The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).
The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.
More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland's University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University’s sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.
The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).
The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership.
www.stir.ac.uk @stiruni
Job Reference: SERV01881
