Office Administration Assistant

Nexus is seeking a highly organised and detail-oriented Administration Assistant to join our team. The Administration Assistant plays a crucial role in ensuring the smooth and efficient operation of our office. The ideal candidate will possess excellent organisational and communication skills, be proficient in various office software applications and exhibit a strong commitment to supporting the administrative needs of the organisation.General Office Support:Provide general administrative support to the team including photocopying, scanning and faxing documents.Maintain and organise physical and digital filing systems.Assist in scheduling and coordinating meetings, appointments and travel arrangements.Order and maintain office supplies and equipment.Data Entry and Recordkeeping:Accurately enter data into spreadsheets, databases and other software systems.Update and maintain records, databases and contact lists.Prepare reports, documents and presentations as needed.Communication and Correspondence:Answer and direct phone calls, take messages and handle routine enquiries.Manage and sort incoming and outgoing mail and emails.Draft and proofread correspondence, memos and other documents.Support for Team Members:Assist team members with administrative tasks as required.Collaborate with colleagues to ensure the office operates efficiently.Customer Service:Greet and assist visitors in a professional and friendly manner.Address customer inquiries and direct them to the appropriate team members..

Educated to GCSE, A-level or equivalent attaining pass marks in chosen subjects.

Strong interpersonal and communication skills.

Demonstrated ability to come up with ideas and bring them to life.

Experience in reading and assessing data to make decisions.

Ability to adapt to evolving needs and respond to feedback positively.

Strong organisational and time management skills with the ability to manage multiple tasks and prioritise effectively.

Ability to use Microsoft packages including Word, PowerPoint and Excel.

Enjoy working as part of a team to deliver results.

Excellent written and verbal communication skills.

Attention to detail and the ability to handle sensitive and confidential information with discretion.

Attention to detail. A keen eye for accuracy and precision.

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Desire to work in the voluntary sector and to make a difference in our communities.

Desire to progress within the organisation and to develop your skills and experience.

Prior experience in an HR or administrative role is a plus, but not mandatory.