Office Administrator

To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is to cover Germany, The Netherlands, Poland and the Nordics and to cover the other Office Administrator during the absences.

This job description represents only the primary areas of responsibility; specific position assignments will vary depending on the needs of the department.

Duties and Responsibilities:

• Primarily responsible for raising purchase orders in MCS from an instruction from the Operations/Maintenance/Regeneration team in a timely manner to support the business needs.
• Reconciling supplier invoices with the purchase order.
• Checking Supplier invoices to ensure that these are sent to the Finance teams to be paid.
• Chasing supplier invoices for month end.
• Liaising with transport companies for prices of jobs already executed.
• Setting up and maintaining Google Mobilization folders to ensure that all documents are included to follow QA procedures.
• Covering the other Administrator during the absences.
• Performing any ad-hoc administrative or other duties of similar nature and level as assigned.

Required Skills/Qualifications:

• Proven experience in an administration support or similar role.
• A good level of English language with the versatility to communicate both verbally and written at all levels in a clear and concise manner.
• Excellent knowledge of Microsoft Office packages (Outlook, Excel and Word) and Google sheets.
• Ability to work under pressure and manage fluctuating workflow due to the emergency response element of the Mobile Water Solutions business.
• Professional and accurate approach to work.
• Strong organisation with an eye for detail.
• Time-management skills with ability to effectively prioritise workload.