Office Administrator

Job Specification: Personal Assistant (Temporary to Permanent)

Position: Personal Assistant (PA)

Location: Dennington (on-site)

Working Hours: 8:30 AM - 5:00 PM, 2½ to 3 days per week (ideally Wednesday, Thursday, and Friday)

Contract Type: Temporary with the possibility of permanent employment based on performance

Responsibilities:

1. Email Management:

   • Responding to emails promptly and professionally.
   • Organizing and prioritizing incoming messages.

2. Diary Management:

   • Scheduling appointments, meetings, and events.
   • Coordinating calendars for efficient time management.

3. Estimates and Documentation:

   • Typing out estimates and other relevant documents.
   • Ensuring accuracy and attention to detail.

4. Phone Handling:

   • Answering incoming calls in a friendly and professional manner.
   • Taking messages and directing calls appropriately.

5. General Office Duties:

   • Entering invoices into the system.
   • Organizing and maintaining filing systems.
   • Scanning and processing purchase invoices.
   • Handling credit card receipts.

6. Additional Responsibilities:

   • Assisting with other general office tasks as needed.
   • Providing administrative support to colleagues.

Qualifications and Skills:

• Friendly and Approachable: Must have excellent interpersonal skills and a positive attitude.
• Accuracy: Attention to detail is crucial for maintaining records and handling documentation.
• Sense of Humor: An ideal candidate would have a good sense of humor to create a positive work environment.
• Apple Operating Systems: Familiarity with Apple computers and operating systems is advantageous.
• Construction Knowledge (Desirable): While not mandatory, some background knowledge in construction would be beneficial. Training will be provided to the right candidate.

If you meet these qualifications and are interested in this position, please apply with your resume and a cover letter. We look forward to hearing from you! �?