Office And Finance Administrator 6 Month Ftc - Derbion

Purpose of the Role

Reporting to the General Manager the role of Office and Finance Administrator is pivotal to the success of the Centre Management operation. This person will need to ensure that there is close liaison between all on-site parties, including finance, soft services, marketing, health and safety and technical services personnel.

Responsibility for raising purchase orders, goods receipting and resolving supplier invoice queries. Logging of purchase orders to data base to track costs against budget. Car Park financial administration. Void utility management. To provide administration support when required to the wider Centre Management Team.

Key Responsibilities

Financial Administration

• Deliver all aspects of the purchasing process including raising purchase orders, goods receipting and dealing with invoicing queries through to resolution.
• Updating the purchase orders database to enable accurate tracking of costs.
• Contribute to the processing of utility invoices, change of tenancy and queries.
• Support the weekly income reconciliation.
• Assist with the Car Park financial reporting and analysis.

Office Administration

• Provide administration support to the Managing Director, H&S Manager, Project Manager and Commercialisation Manager.
• Administration of office IT systems, including ordering of IT consumables such as toners, peripheral devices.

• Maintain equipment asset registers covering IT and general office equipment.

Stakeholder Relations

• Maintain positive relationships with all internal departments and off-site finance functions

Team Support

• Co-ordinate own activities with those of the department and other Centre personnel.
• Provide support to other Centre personnel as required
• Work with team members to achieve team and Centre objectives

Risk Management

• Have a good understanding of the company’s Health & Safety policy and the requirements on-site, including evacuation procedures and to ensure the safety of non-site personnel / visitors. Undertake specific risk management tasks as delegated from time to time
• Completion of all statutory and company training

Additional Responsibilities

• Provide reception cover on a rota basis supported by the centre management administration team

• Attend any training and development courses as necessary.

• Adhere to all company policies and procedures

• Undertake any other reasonable duties as required to meet the needs of the Centre

Skills, Knowledge and Experience

Qualifications & experience

• Proven track record in a similar relevant position

• AAT qualification desirable but not essential
• Competent systems skills including Microsoft Office applications with good excel skills preferable

• Office and retail experience is desirable

Personal Specification

• Ability to organise and prioritise workload to achieve maximum productivity

• Takes responsibility for own actions and workload

• Proven awareness of and ability to meet deadlines and targets

• Proven communicator with strong interpersonal skills at all levels both written and verbal, with internal and external clients

• Team Player – maintain close working relationships within team and other employees to achieve objectives set

• Strives to understand the business and its wider need

Working Hours - Monday to Friday, 9 am – 6 pm, 40 hour per week. 

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Please see our Benefits Booklet for more information.