Office Coordinator

Office Coordinator
£30-37k
Temp to Perm
ASAP start - must be immediately available
5 days in office - Charing Cross

Our client are a leading global company offering services in defence, aviation, space and civil security.

They are currently seeking an Office Coordinator to become an integral part of their operations at their centrally located office, right next to the iconic Trafalgar Square. If you thrive in a fast-paced environment, possess exceptional organisational skills, and have a knack for keeping things running smoothly, this could be the perfect opportunity for you. As the Office Coordinator, you'll play a pivotal role in ensuring the efficient functioning of their office while providing vital support to our team members.

Business Support Duties

• Booking Travel (group bookings, guest bookings, expat) - Booking Taxis, flights, hotels/apartments when it is required
• Manage mobile phone account for London office (issue new phones, order new phones/sims, have colleagues sign forms, assist with replacement/faulty phones)
• Train new starters (Induction)
• Managing Hire Car account for London/corporate account (colleagues may request to hire cars)
• Invoicing (Manage invoice inbox, process invoices, sign off invoices on behalf of certain colleagues, downloading individual travel invoices to match the statement)
• Dealing with travel queries/complaints/refunds
• Onboard new starters (welcome bag, order mobile phone, ID, Laptop/headsets, email distribution lists)

Security Support

• Request Vetting for new joiners
• Check DBS for all new joiners
• Assist with BPSS requests
• Schedule security interviews (skype or in person)

Coordinator/Reception Duties

• Register/Sign in guests
• Assist with meeting room bookings/set up
• Welcome guests (escort them to the meeting room, offer tea/coffee)
• Check coffee machine regularly (empty/refill)
• Keep inventory of stock (cleaning products, drinks, coffee beans, stationery) and order when needed.
• Deal with post (sending/receiving)
• Issue IT equipment upon request

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.