Office Coordinator

Here at esure, we're no strangers to change. As one of the industry leaders in the insurance business, striving to become a world class digital insurer, we're getting ready for more. It's creating great new opportunities for innovative and talented industry professionals to join us at a pivotal point in our development.

We are currently recruiting for an Office Coordinator to support us in all aspects of the smooth running of our office space in the centre of Manchester.

The Office Coordinator will work closely with the Head of Facilities Management, local Crisis Management Team (CMT) and other members of the esure Facilities team, to provide a great working environment and support to our colleagues. The role will provide scope to build on previous facilities, administration, and reception experience, and in time, be the go-to person for all matters related to office facilities, meetings, events, and travel.

Please note this is an office-based position.

What you will do:

• Ensure our Manchester office is a safe and welcoming space for our colleagues.
• Support front of house duties including dealing with customers, contractors, couriers, and mail (post and shared mailboxes).
• Welcoming visitors, arranging catering services, and assisting with inductions of new colleagues to the office space.
• Desk booking and meeting room management for our colleagues and suppliers as and when needed.
• Landlord agent liaison and meeting with them regularly to ensure that the repairs are actioned, and the space is supported as per the contract.
• Coordinate first aid, DSE and fire safety support and make sure that supplies are kept in stock and up to date.
• Order stationary equipment, furniture and DSE equipment as well as coordinating related services and repairs.
• Regular visits to the Meridian office to check security and condition as well as allowing access for maintenance, insurance and landlord visits.

We'd love you to have:

• Experience of working within a facilities environment, including managing external suppliers, purchasing and stock control and being familiar with carrying out office moves and facilities office works.
• Experience of supervising and communicating with contractors and suppliers.
• A willingness to attend First Aid, Fire Marshal and H&S training courses as required.
• Strong relationship-building skills with the ability to communicate with a variety of stakeholders ranging in seniority.
• Ability to identify problems and implement the best solutions from a facilities point of view.
• Strong attention to detail and good administration skills.

Why choose us?

This is your opportunity to be at the forefront of our game-changing journey and be part of something truly special! And to top it off, here are some perks to life at esure

• A competitive salary that recognises your skills and potential
• A bonus scheme that celebrates your contribution to esure's success
• Discounts on our insurance products, for you and your family
• 25 days annual leave, plus 8 flex days to be taken as and when suits you
• Benefits just for you: our hub - My Benefits Box - is loaded with perks to choose from, so you can build a personal toolkit to support your health, wellbeing, lifestyle, and finances.
• Grow your career with us: whatever your goals, we'll support you with hands-on training, mentoring, a LinkedIn Learning licence, access to our exclusive Academies, regular career conversations, and expert partner resources from the likes of Women in Data and Women in Tech.
• Join our communities: our networks give you the chance to connect, learn and share with like-minded colleagues across the business - for work and play. So, it's no surprise our people consistently rate 'making friends at work' one of the highest scorers in our colleague engagement survey
• More flexibility for you: we're a proud supporter of the ABI's Make Flexible Work campaign and welcome you to ask about the flexibility you need, whether it's part time, job sharing, or compressed hours. Our hybrid working approach also puts you in the driving seat of how and where you do your best work.
• Live a healthy lifestyle: we offer lots of support, so you feel like the best version of yourself - like specialist advice through our employee assistance programme, wellbeing classes, access to the My Health Advantage app, our Big Team Challenge, and learning sessions on topics like menopause.
• A helping hand to do your bit for a greener and safer world: driving good in the world couldn't be more important to us. That's why we encourage colleagues to use volunteering days to support their local communities and have lots of initiatives to help you live a greener lifestyle.
• Everyday appreciation: praise from your colleagues means the world! Our social recognition tool makes it easy to give colleagues the praise they deserve, and you could even be shortlisted for a company-wide ACE Award.

We understand some people may not apply for jobs unless they tick every box. If you are excited about joining us and think you have some of what we are looking for, even if you're not 100% sure we would love to hear from you.