Job Title: Office Manager / Business Administrator
Company Overview: My Client is a dynamic and growing groundworks firm seeking a highly organized and motivated Office Manager / Business Administrator to join their team. With a commitment to excellence and innovation, they are dedicated to fostering a positive and collaborative work environment.
Position Overview: As an Office Manager/Business Administrator, you will be responsible for managing the admin and finance function, ensuring the seamless operation of daily activities. This role involves direct management of a team, overseeing purchase ledger invoices, handling recruitment processes, and actively contributing to employee welfare.
Responsibilities:
Admin and Finance Management:
- Oversee the day-to-day admin and finance functions of the organization.
- Directly manage a team of two administrative staff (Accounts Assistant & Administrative Assistant).
- Process, check, and approve all purchase ledger invoices and business orders.
HR and Employee Welfare:
- Lead and facilitate all aspects of recruitment, from the interview process to training and progression.
- Manage HR matters, including sickness, absence, return to work, and grievances.
- Actively participate in promoting employee welfare for a team
Systems and Process Improvement:
- Oversee the introduction of new processes and systems, including a new payroll/HR system and a time & attendance system.
- Participate in daily heads of department meetings to contribute to organizational strategies.
Training and Development:
- Manage the training for all staff members, ensuring continuous improvement.
- Provide oversight of payroll aspects, including timesheet entry, annual leave processing, and addressing payroll queries.
Financial Reporting:
- Produce, complete, and check all new resident admission paperwork, including contracts, terms & conditions, deposit payments, and direct debits.
- Manage and reconcile all resident funds, petty cash, and holiday requests.
Reporting to Directors:
- Generate reports for directors, covering billing, purchase ledger, and payroll aspects.
Qualifications:
- Proven experience as an Office Manager/Business Administrator, preferably within the construction industry.
- Strong leadership and management skills.
- Excellent understanding of finance, HR, and administrative processes.
- Proficiency in payroll systems and related tasks.
- Effective communication and interpersonal skills.
How to Apply: If you meet the above qualifications and are excited about contributing to the success of my clients Construction Firm, please submit your resume