Office Manager

OFFICE MANAGER

WEMBLEY

SALARY UP TO £50,000 DEPENDING ON EXPERIENCE

Our client is a rapidly expanding civil engineering company based in Wembley. They are looking to recruit an Office Manager to join their Business Operations and Procurement Department.

Job Purpose

Managing the office budget, dealing with staff issues and establishing and maintaining policies and procedures, as well as create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.

Role & Responsibilities

• Scheduling meetings and appointments within the office.
• Ordering stationery and equipment.
• Maintaining the office condition and arranging necessary repairs.
• Update and maintain office policies as necessary.
• Organise office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers.
• Manage office budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
• Liaise with facility management vendors, including cleaning, security services etc.
• Plan in-house or off-site activities, like parties, celebrations and conferences.
• Responsible for managing office services by ensuring office operations and procedures are organised, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• Ensure that results are measured against standards, while making necessary changes along the way.
• Design and implement filing systems.
• Ensure filing systems are maintained and current.
• Establish and monitor procedures for record-keeping.
• Ensure security, integrity, and confidentiality of data.
• Oversee adherence to office policies and procedures.
• Analyse and monitor internal processes.
• Implement procedural and policy changes to improve operational efficiency.
• Handle customer enquiries and complaints by answering the phone and replying to emails in a timely manner.
• Provide administrative support via phone or email.
• Perform other clerical receptionist duties such as photocopying, transcribing, filing, keeping records of office expenses, sorting and distributing paperwork, and so on.
• Responsible for the up-to-date maintenance and implementation of all staff training to ensure compliance set by the board of directors.

Any other duties the Company believe it can reasonably expect from you.

Key Objectives for the Role

The Office Manager will organise and coordinate office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

Company Standards

Reputational interests.

Strong interpersonal, negotiation and communication skills.

Problem Solving.

Decision making.

Time management.

Attention to details.

If interested in applying for this exciting Office Manager role, please forward your CV to Anna Maguire.

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.