Office Manager

Office Manager

Location - Rugby

Our client is looking for someone who wants a sense of belonging long term with the business as this is a pivotal role in the growth for them. The ideal candidate will have the experience and ability to work independently and on their own initiative with a willingness to learn the business processes and take instruction when needed.

This is a fantastic opportunity for an experienced Office Manager to join a lovely small team reporting directly to the Managing Director.

Full time: 40 hours

Hours: 8:00 to 16:30; Monday to Friday (flexible hours considered)

Office based: New refurbed stylish office

Dog friendly: Lovely little office dog included

Salary and Benefits:

• £32 to £35k per annum
• 20 days annual leave + bank holidays (loyalty holiday entitlement)
• Annual and mid-term pension performance related bonuses
• Laptop and mobile phone

Job Overview:

Our client, a rapidly growing SME offering Electrical Services, are currently recruiting for a motivated and enthusiastic Office Manager to support the day-to-day operations in the Head Office in Rugby. You will be commercially aware supporting the Project Managers and Director in sourcing and booking plant equipment, accommodation as and when required and at the best value and assisting with payroll data for the organisation.

Responsibilities:

• Coordinating day to day operations.
• Line management, working closely with the MD supporting HR responsibilities.
• Managing the HR system.
• Keeping up to date with health and safety compliance, staff welfare and wellbeing, and monitoring staff training.
• Managing front of house, general reception and administrative duties including taking calls and messages.
• Data entry and payroll administration.
• Ordering of equipment and consumables.
• Admin support to Project Managers and Director.
• Maintaining employee personal files, staff attendance records, work hours, overtime, sick and holiday days.
• Experience in implementing and tracking KPI’s.
• Scheduling and coordinating meetings and appointments.
• Managing electrical certification data base.
• Tracking and managing office supplies.
• Management of the company vehicle fleet.
• Application of DBS checks for existing/new employees.
• Organising, managing, and overseeing training requirements and certification.
• Organising, developing, and managing company documentation and processes.

Requirements:

• 10 years’ experience of office management.
• Excellent working knowledge of Microsoft Office Word, Excel, and Outlook.
• Experience of CRM systems (Simpro preferable).
• Great communication skills.
• Highly organised and motivated.
• Experience in the electrical contracting, or construction trades business - desirable.

If you are a highly organised and computer literate individual, including expertise with all aspects of Microsoft Office including Outlook, Excel, and Word, then they want to hear from you.