Operations Assistant

We have a great opportunity for an Operations Assistant to join the Operational Technology Support Team. You will provide support to the Management Team by acting as a coordinator. You will ensure that all identified training needs are fulfilled, including booking training courses, communicating arrangements, organising accommodation and subsistence if required. You will need to keep accurate records to ensure that compliance is met with regard to training, e.g. Manual Handling and similar Health & Safety training. You will coordinate all the activities to ensure the site is Health & Safety compliant including taking part and assisting in inspections. You will also coordinate and control the processes in relation to Company vehicles, including ensuring MOT's are current, recording any police notices and completing to ensure legal compliance. The role is varied and integral to an efficient site operation.

Job Accountabilities

You will act as Training Coordinator for your area, liaising between the Training department and individuals to ensure attendance at all arranged training venues. You will ensure staff are notified of nominated training courses, completion of booking form and act as point of contact for any problems on the day of training, (sickness, none attendance, directions.) You will act as Health & Safety administration Focal leader and ensure the statutory obligations for record keeping are completed. You will also:

• Support field staff on Outlook, Word & Excel and act as first point of contact for any queries on Computer & software problems.
• Liaise with outside company to book meals & overnight accommodation for staff on training, where required.
• Support collection of all Gas Monitors and return back to correct sites after they have been serviced.
• Assist with procurement processes i.e. resolve mismatch / NRIs on field staffs orders and if requested replacement purchase card ordering.
• Act as Liaison between transport & your team for service of vehicles & plant/MOT's/Tax Discs.
• Co-Ordinate standby rota's
• Provide Admin Support for Area Management Team and local Managers - as required.
• Provide cover for other OA's (Vacancies, sickness & Holidays.)
• Act as point of contact for site.

Knowledge and Skills

You will be highly organised, be able to multi task and be self-driven with accomplished interpersonal skills. You will also have:

• A high degree of self-motivation.
• Excellent attention to detail.
• Ability to demonstrate a high level of accuracy and the drive to achieve high quality work output.
• Excellent communication skills with proven ability to communicate effectively with colleagues, service providers and stakeholders.
• Ability to share knowledge and skills.
• Excellent written and oral skills.
• Flexibility to travel between sites as required.
• Ability to demonstrate proficient use of Micro-soft packages.
• Full UK Driving Licence
• Excellent IT systems experience

Additional Information

• You will be required to travel to support managers throughout the UU region as a part of this role.

We need fantastic people to enable us to deliver a great service to the public. We are committed to reaching and recruiting from every community and then supporting employees to achieve their full potential ensuring they feel valued and included, regardless of their gender, age, race, disability, sexual orientation or social background.