Operations Executive

About Global Health 50/50:

Global Health 50/50 (GH5050) provides rigorous data and insight in the pursuit of gender equality within global health and across sectors, systems and frameworks. Established in 2017, GH5050 operates as an independent, evidence-driven initiative with charitable status registered in the UK. Our ethos revolves around the principles of human rights, particularly in relation to gender equality, and we are resolute in our commitment to effecting meaningful change.

At GH5050, we embrace an authoritative, analytical approach, underpinned by a genuine concern for social justice and equity. Our work transcends borders, drawing upon a wealth of data-led insights to inform policy, shape discourse, and drive tangible progress. As a trusted source of information and analysis, we serve as both catalyst and convener, fostering collaboration among diverse stakeholders to effect change.

While founded to monitor and act on inequalities and inequities in the global health sector, GH5050 is now embarking on an ambitious expansion into new sectors, including law and justice and finance and economics building upon our proven model of data-driven advocacy. By leveraging partnerships, engaging stakeholders, and amplifying marginalized voices, we aim to make enduring contributions to the global pursuit of gender parity and social justice.

Role Summary

The Operations Executivewill join a small but rapidly growing team working at GH50/50. Within this role, and in close collaboration with the Head of Operations you will ensure high quality administrative support across GH50/50, setting the entire team up for success. This is a crucial role that will ensure that things run effectively and efficiently in support of our mission.

This is a brand new role for GH50/50, therefore we are looking for a bright, self-starter who can work with the Head of Operations to shape the role; providing recommendations to the organisation on administrative processes and own their projects from conception to delivery.  You will play a pivotal role in supporting the charity's administrative and strategic initiatives as we enter a new phase of growth. We foresee that the successful candidate will enjoy variety, will be highly organised and will have a can-do attitude.

Job Responsibilities:

o   Support the Head of Operations in the smooth and efficient running of the GH50/50 office.

o   Collaborate with the Head of Operations to source and roll out a new organisation-wide management system for GH50/50, ensuring thoughtful integration into our current working practices.

o   Organise the Co-CEOs calendars, including scheduling meetings and appointments.

o   Support the Head of Operations to prepare and manage correspondence, reports, and documents as required.

o   Alongside the Head of Operations, maintain effective office management and administrative procedures.

o   Manage and triage the organisational email account

o   Monitor and update the organisation-wide contact database

o   Ensure compliance with data protection and ethics legislation, including being up to date with GDPR requirements (training can be provided).

o   Coordinate support to the team on basic financial management tasks, including expense claims and other reporting.

o   Arrange and coordinate internal and external meetings, including managing calendars, conference call logistics, venue booking and wider meeting preparation tasks, preparing agendas, and minute-taking/dissemination of actions.

o   Attendance at internal meetings across all work streams to increase information sharing and keep a sense of organisations objectives

o   Coordinate the distribution of board and trustee and advisory group(s) meeting materials and invites.

o   Support the Head of Operations to improve the ease of filing documents through our current system - SharePoint.

o   Own the planning and organising of certain events, including launches, roundtables and conferences. This will include event management and travel booking, when required.

o   Flexibility to take on additional administrative tasks as and when needed in support of the charity.

Skills and Qualifications:

●      A keen self starter, who is passionate about the GH50/50 mission and where they can have impact.

●      Experience in working with or for academic institutes for research organisations would be beneficial, as would experience working with a remote team with globally based stakeholders

●      Excellent organisational and time management skills.

●      Strong communication skills, written and verbal, with high emotional intelligence.

●      Proficient in Microsoft Office Suite, and familiarity with HR and financial management systems.

●      Excellent interpersonal skills and the ability to build collaborative professional relationships with a wide range of partners across diverse contexts, including whilst working remotely.

●      Ability to handle confidential information with discretion.

●      Knowledge and understanding of the charity sector.

All Staff are required to:

●      Demonstrate commitment to GH50/50’s organisational values, including exercising high ethical standards with attention to teamwork, collaboration and integrity.

●      Ensure that they have read and understood all mandatory policies and procedures.

●      Uphold the Equality, Diversity & Inclusion and Anti-Harassment and Bullying Policies, ensuring effective implementation in all aspects of their work for the Charity.

●      Act always within the Charity Rules, Policies, Procedures, and any other statutory requirements.

●      Be proactive, bring ideas, suggestions and contribute to the improvement and development of the charity.

●      Undertake training as required.

●      Attend staff and team meetings as required.

●      Observe health and safety procedures in the workplace to ensure personal safety and to safeguard the interests and safety of colleagues and visitors.

●      To establish, foster and maintain close working relationships with other functions to allow swift resolution of issues and sharing of knowledge.

●      Undertake other duties and responsibilities as appropriate since all staff are expected to work flexibly within their skill level to respond to changing priorities.

Our generous staff benefits include:

●      28 days annual leave (pro rata for p/t), plus bank holidays. In addition, we provide 3 days leave over the Christmas and New Year period.

●      Flexible working arrangements with at least 1-2 days per week in the Cambridge office

●      5% employer pension contribution

●      Employee Assistance Programme (EAP) via Health Assured

●      Professional Development and Training