Pa And Team Admin - Deputy Chief People Officer

Job summary

An exciting opportunity has arisen with our OD and People Team, and we are now recruiting for a Personal Assistant and Administratorfor theDeputy Chief People Officer (DCPO). This is an important role and you will be providing a range of PA and administrative support which will include organising and maintaining systems, being the first point of telephone contact for the DCPO, attending and supporting at meetings, taking minutes, managing budgetary requisition and purchase orders and ensuring the smooth functioning of the wider team.

You will need to be a clear and effective communicator and confident interacting with a wide variety of stakeholders. You will also need to be committed to ensuring that confidentially is maintained at all times.

You will be highly computer literate, with a solid knowledge of Microsoft Office and using it to good effect. You must also be able to work independently, using your initiative, managing and prioritising your own workload, and respond swiftly to changing demands and the needs of the department.

Main duties of the job

Please see attached Job description and person specification for full details of roles and responsibilities.

About us

Salisbury NHS Foundation Trust (SFT) is an innovative hospital with a proud heritage and over 250 years of experience behind us. Here we're driven to deliver an outstanding experience for everyone and have been well regarded for the quality of care and treatment we continue to provide for our patients and also our staff.

We are an acute Trust, rated "Good" by the CQC, with a track record of high performance providing regional and super regional specialist services such as: Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre and the Duke of Cornwall Spinal Treatment Centre. We have about 470 beds and employ over 4000 staff.

We support flexible working and will consider requests taking into account the needs of the service. We think working here is pretty rewarding. You can access a range of NHS discounts, receive a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. On-site benefits include car parking (fee applies), leisure centre, day nursery and holiday play scheme.

Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, the city of Southampton is only a short train or car journey away or if you prefer the sea, Bournemouth is also accessible. Don't just take our word for it, why not explore what Salisbury has to offer by visiting

Date posted

22 January 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

269-SFT8201

Job locations

Salisbury District Hospital,

Odstock Road

Salisbury

SP2 8BJ

Job description Job responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Job description Job responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person Specification Shortlisting Essential

• Proven secretarial experience of providing administrative support for meetings, dealing with enquiries, managing corporate procedures and arranging in-house workshops/training events and similar.
• Experience of managing sensitive/confidential information in line with current legislation.
• Able to accurately transcribe minutes of meetings and present in a timely manner.
• Able to work under pressure, multi-tasking and re-prioritising workload as required to meet deadlines and expectations.

Desirable

• Experience of working in a health care setting

Person Specification Shortlisting Essential

• Proven secretarial experience of providing administrative support for meetings, dealing with enquiries, managing corporate procedures and arranging in-house workshops/training events and similar.
• Experience of managing sensitive/confidential information in line with current legislation.
• Able to accurately transcribe minutes of meetings and present in a timely manner.
• Able to work under pressure, multi-tasking and re-prioritising workload as required to meet deadlines and expectations.

Desirable

• Experience of working in a health care setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Additional information Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Employer details Employer name

Salisbury NHS Foundation Trust

Address

Salisbury District Hospital,

Odstock Road

Salisbury

SP2 8BJ

Employer's website

(Opens in a new tab)

Employer details Employer name

Salisbury NHS Foundation Trust

Address

Salisbury District Hospital,

Odstock Road

Salisbury

SP2 8BJ

Employer's website

(Opens in a new tab)