PA to MD - Maternity Contract

Position: Personal Assistant to 2 Directors (Maternity Contract until December 2024)

Salary: 40,000 per annum

Schedule: Monday to Friday, 8:00/9:00 AM - 4:30/5:30 PM (37.5hrs per week)

Location: West Malling

Immediate Start

A busy role supporting 2 Directors within this fast paced environmnet. Working closely within the day to day operations and managing inboxes and diaries with efficiency. A fun, social busy team looking for a candidate who can manage an ever changing work load and take it all in their stride!

Job Responsibilities:

1. Diary Management: Efficiently manage the Managing Director's schedule, including organising appointments, meetings, and events.
2. Inbox Management: Handle incoming emails, prioritise correspondence, and respond appropriately on behalf of the Managing Director.
3. HR Support: Assist with HR-related tasks such as coordinating interviews, on boarding new employees, and managing employee records.
4. Meeting Support: Prepare agendas, take minutes, and type up meeting notes. Ensure that all relevant documentation is distributed and filed appropriately.
5. Event Coordination: Assist in planning and coordinating events, including booking venues, arranging catering, and managing invitations.
6. Facilities Management: Oversee office facilities, ensuring a clean, safe, and organise work environment. Coordinate repairs and maintenance as needed.
7. Office Management: Handle various administrative tasks to support the smooth operation of the office, including ordering supplies and managing expenses.

Qualifications and Skills:

• Proven experience as a Personal Assistant or similar role, preferably supporting senior management.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Previous experience in HR support and event coordination is desirable.
• Knowledge of facilities management practices is a plus.
• Immediate availability to start work is required.

This position offers a competitive salary and the opportunity to work closely with the Managing Director in a dynamic and fast-paced environment. If you meet the qualifications and are available for an immediate start, please submit your application along with your CV.

This role is being managed by Debbie Foster and Katrina Smith - (phone number removed)

(url removed) (url removed)

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.