Pa/Administrator

Job Description

Our client based in Banbury is looking for an experienced PA to join their team in a new role. This position will involve performing both personal assistant duties, alongside other administrative tasks to support the company. The ideal candidate will be someone with previous experience working in a personal assistant role and a strong administrative background.

Please note that this is a part-time role, working around 26.5 hours per week with a hybrid working structure. The role will involve working Monday to Thursday 9.30 am – 3 pm and 9.30 am – 2 pm on Friday.
Main Responsibilities

• Coordinate and schedule internal and external meetings, appointments, and conferences.
• Create and maintain organised records, files, and documentation.
• Serve as a point of contact between the Managing Director and internal/external stakeholders.
• Draft and proofread correspondence, reports, and presentations.
• Manage e-mails, draft responses and highlight priority actions for the MD and Senior Team as required.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation for the MD, senior team and sales team.  
• Plan and coordinate company events, including international trade shows, sales conferences, town halls, charity events, senior team events, team-building activities, and company Summer and Christmas parties.
• Oversee all logistical aspects of events, from venue selection to catering and participant coordination.
• Take part in the company social committee, assisting with the organisation of social events.
• Actively participate in organising and supporting company charity initiatives.
• Coordinate volunteer activities, donation drives, and community engagement events (“a day to make a difference”).
• Assist with the recruitment of new employees.
• Assist with the onboarding process of new employees. Including drafting offer letters and welcome letters, and carrying out right-to-work checks.
• Assist with the induction process for new employees. Including preparation of induction plans, and sending out three-month probation surveys and confirmation letters.
• Monthly updates of employee changes to benefits broker.
• Administration of annual DVLA checks.
• Maintain training records on the training matrix.
• Assist with the organisation of training.
• Participate in HR projects.
• Engage with employees and assist with queries
• Based on a quiet reception desk.
• Providing support to the Business Administrator in a variety of tasks during busy periods and holiday cover.
• Keeping the reception area tidy.

  
Key Skills

• Energetic, innovative, and possess exceptional organisational skills.
• Experience as a Personal Assistant or similar role.
• Experience in event management and travel coordination.
• Excellent organisational and multitasking abilities.
• Ability to manage multiple stakeholders.
• Strong interpersonal and communication skills.
• Proactive and able to use initiative.
• Ability to work independently but also confident as part of a team.
• Strong computer skills, including MS Word, Excel, PowerPoint, Outlook and Teams.
• Strong written and verbal communication skills.
• Good general educational achievement demonstrating a high level of knowledge and capability in English Literacy and IT.
• Commitment to first-class customer service, being helpful, approachable and supportive of employees.
• Excellent attention to detail – accuracy is critical.
• Honesty, integrity and confidentiality.
• Ability to follow a process and project to its conclusion.
• Ability to close out projects.
• Inquisitive and questioning.

  
Additional Information

• This is a part-time role, working 5 days a week with reduced hours. Monday to Thursday, 9.30 am – 3 pm and Friday, 9.30 am – 2 pm.
• This is a hybrid position with 3 days in the office and 2 days from home.
• 28 days holiday + bank holidays.
• Healthcare Cash Plan Scheme.
• Employee Assistance Programme.
• Life Assurance.
• Extra days of paid leave to do charity work.

If you would like to apply for this opportunity, please submit an up-to-date CV including details about your current or most recent salary and your availability/notice period to daisy.flower@plusonejobs.co.uk. You can also call Daisy Flower for a discreet and confidential discussion about the role on 01295 983575.