Payroll Administrator

Role:Payroll Administrator
Location: Glasgow Prestwick Airport
Duration: Temporary, until December 2024
Pay Rate: 15.20ph PAYE
Role Purpose
The overall purpose of the role, at the appropriate juncture, is to manage and support the transition of Prestwick Payroll to a Regional Payroll Model in Belfast by year end 2024 in conjunction with Belfast Payroll Manager. Key elements of the role initially will be to partner existing Payroll Administrator to ensure the timely and accurate payment of salaries and wages to all employees in accordance with company's legislative agreements i.e. PAYE, SSP, SMP. Headcount 1200 employees and growing. Payroll frequency - monthly.
Key Responsibilities

• Become a Super User of the Payroll, Timekeeping and Attendance System- Dayforce/WFM, continually interrogate the system to ensure all data contained in system is topical at all times.
• Work as part of a team in ensuring payroll data is prepared and processed in accordance with deadlines for the business and responsible for quality checking accuracy of processing from payroll provider, highlighting anomalies, errors and trends as appropriate and drive resolution to all queries by liaising with both management, employees and third-party provider.
• Provide support and guidance to Managers and employees on the use of WFM and hold 1 to 1 training sessions as required to ensure knowledge and understanding on system use and management is cascaded appropriately.
• Attend Employee Inductions to educate new employees on the WFM system and how they navigate it from an employee perspective. Ensuring all new starts have flowed into WFM from Sap Interface correctly and ensuring all new starts are assigned correct pay, punch and entitlement policies together with appropriate schedule.
• Assist C&B Manager in providing all payroll data requested from both Internal and External auditors as and when required.
• Conducting regular WFM system audits to ensure employee data is topical at all times e.g. current headcount, appropriate pay and punch policies assigned , badges registered and accurate schedules assigned to each employee.
• To manage the sub-contractor payrolls within the business at any given time. Responsible for supplying all appropriate information to sub-contractor agencies to ensure accurate payment is made to all sub-contractors. Responsible for resolving all queries pertaining to this activity.
• Act as back up for Payroll Assistant in ensuring timely pension contribution upload to DC provider platform, ensuring all changes are updated on a monthly basis with starters and leavers, and all new employees are auto-enrolled in the pension scheme and all employee Pension files are topical.
• To collate and create departmental statistics / reports to meet weekly / monthly / ad-hoc deadlines.

Knowledge, Skills & Experience

• Demonstrated experience in carrying out payroll operations for a large company
• Previous experience in dealing with Ceridian WFM payroll system would be advantageous.
• A good knowledge of PAYE taxation, National Insurance, SSP, SMP.
• High degree of interpersonal skills and ability to work under tight deadlines with conflicting priorities.
• Pro-active, can use own initiative and ability to prioritise own workload.
• Demonstrated experience in working in fast paced environment.
• Confidentiality and accuracy are a pre-requisite to ensure high standard of service.
• Computer literate, Excel, V-Look Up, Word.
• Ability to communicate both internally within the business and externally with payroll/pension service provider.
• Proven track record of problem solving.
• Dealing with difficult customers in a professional manner
• Understanding and applying company policies and procedures in an ever-changing environment

Decision Makin Authority

• Work under own initiative with minimal direction from Payroll Manager
• All decisions taken will be within scope of own role or within the immediate team, e.g. workload prioritisation, exercising discretion over a choice of a number of actions.
• Decisions impacting others within and external to the team will be approved by line manager.

For further information on this role please call Collete on (phone number removed).

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.