Post: Payroll Assistant
Responsible to: Finance Manager and/or Head of Finance and Business Intelligence
Responsibilities:
- Processing of company payroll every pay period.
- Maintaining the charity's manual and computerised payroll processing systems and records by collating, calculating and inputting data within the normal monthly accounting periods.
- Assist HR team with calculating Flexi & Holiday allowances including pro-rata calculations for part-time staff.
- Maintaining and adherence to payroll policies and procedures from the organisation staff handbook and ensuring compliance with Employment law and HMRC regulations.
- Completing statutory payroll returns to HMRC for NI and PAYE obligations, and reconciliations to nominal ledger accounts.
- Maintaining Master documentation of Employee Salaries, benefits and deductions.
- Assist HR team in reconciling Holiday and Flexi Leave time to Financial records and Time recording systems.
- Assist HR team in reporting Sickness, Flexi Time and Holiday balances to Management on a monthly basis.
- General payroll administrative tasks as required.
- Other responsibilities as may be agreed from time-to-time.
Person Specification
Essential Criteria:
- Experience of working in a small, busy finance team and possessing effective organisational and financial administrative skills.
- Experience of calculating salaries and relevant payments for staff.
- Experience of processing salaries in a payroll system.
- Experience of supporting staff whom are at a senior level in an organisation.
- IT literate with the ability to use a range of financial management and Microsoft products including Word and Excel.
- Educated to GCSE level or equivalent, including English and Maths.
- Ability to communicate clearly both orally and in writing with a diverse range of stakeholders.
- Able to maintain strict confidentiality.
- Ability to effectively prioritise own workload and support other team members as necessary.
- Able to meet deadlines in a pressured environment.
- Able to work under own initiative and as part of a wider team.
Desirable Criteria:
- A payroll processing qualification or part qualified working towards a payroll processing qualification.
- Knowledge and skills in database and payroll accounting packages.
- Understand the payroll support needs of a complex organisation.