Payroll & Finance Assistant

More details

Payroll and Finance Assistant
Salary: From £22,000 per annum negotiable depending on experience
Contract: Permanent
Location: Hybrid - flexibility to work from home and at any of our main hubs (London, Bristol, Manchester and Milton Park - Oxfordshire)
Jisc is the UK digital, data and technology agency focused on tertiary education, research, and innovation. We are a not-for-profit organisation with a big ambition to improve lives through education and research by providing hardware, software, and networking solutions.
Join us and your contribution will help us to empower UK universities, colleges, research institutions and wider customers with technology so that everyone prospers.
About the role:
As a payroll and finance assistant you are an integral part of a proactive finance team of 75 responsible for contracts, expenses, payroll, pensions and procurement.
In this exciting and varied role, you will be assisting within the Payroll & pensions team to ensure an efficient running of processes. You will use your meticulous attention to detail to ensure that Jisc’s policies and procedures are followed correctly. This role will work alongside two qualified payroll managers who are responsible for the completion of the main payroll processes.
Responsibilities will include:

• Processing staff expense claims on a bi-monthly basis.
• Reconciling the company’s credit card statements to invoices and summaries provided by the credit card holder and posting the journal for these expenses.
• Administering Jisc’s credit cards including adding new users, removing old users, and changing transaction limits as required on an ad hoc basis.
• Supporting the monthly financial accounting requirements of the business, including generating standard reports, producing monthly payroll journals, and liaising with central finance to ensure control accounts are reconciled.
• Preparing ad hoc payroll related payments for approval, as well as preparing and summarising the underlying data for the PAYE Settlement Agreement calculation for review by the director of taxation.
• Jointly managing the shared payroll inbox and dealing with queries relating to the processes set out above to resolve or escalate as appropriate.

Key Skills and Experience:

• Understanding of basic accounting principles.
• Good IT skills including a good all-round knowledge of Microsoft Office and expert level at Excel, including working with large volumes of data, pivot tables and v-look ups. If you also have knowledge of Ceridian Dayforce, SAP Concur, and/or Microsoft

Dynamics365 F&O that would be amazing!

• Exacting attention to detail, methodical attitude alongside excellent organisational skills.
• High levels of professional integrity with a flexible, innovative, enthusiastic and proactive approach to work.

Please refer to the job description for full details.
Don’t meet every single requirement?
We know that sometimes people can be put off applying for a job if they think they can’t tick every box, but we realise the ‘perfect candidate’ doesn’t exist. So, if you can do most of what we’re looking for, go ahead and apply. You may be just the right candidate for this or other roles!
Why work for us?
At Jisc, everyone plays a key role and gets the chance to feel part of it, that to us is the definition of a meaningful career. We want to create a culture of lifelong learning. You can look forward to a rewarding job with opportunities to develop and make a real difference to the education and research sectors.
We believe a balance between your personal and professional life is essential to your happiness and fulfilment. We work flexibly at Jisc and focus on outputs rather than presenteeism and are open to a whole range of ways of working. It isn’t about how many hours you spend at home or at work; it’s about the flow you establish that brings energy to both parts of your life. Our hybrid working policy is flexible, and the frequency of time spent in your nominated office will vary across teams and job roles.
Take a look at our fantastic benefits! We offer:

• Flexible work pattern, which can adapt to suit your schedules and personal commitments
• 31 days annual leave (plus bank holidays) that includes an additional three closure days over Christmas
• A generous pension scheme
• A range of leave options, including parental leave, 3 days volunteer leave per annum and even career breaks
• A generous budget to support you with external learning and Continuous professional development
• Allocated allowance of up to £250 to equip your home office
• A company culture which supports and promotes personal learning and development, including access to thousands of courses on LinkedIn Learning
• Mental health first aid trained staff and supportive environment
• Financial well-being support
• The opportunity to donate to charity tax-free with our Payroll Giving benefit
• A wide range of discounts from retailers and big-name high-street stores
• Cycle to work scheme
• Employee recognition awards and travel loans
• Additional Flexible benefits include Holiday Buying - Purchase 1-5 days’ additional holiday per annum, Healthcare Cashplan, Electric Car Lease Scheme and option to purchase SmartTech

Equality, diversity and inclusion
We celebrate diversity, embrace our differences, through our culture and employee networks and know that this is critical for our success. We work hard to make sure we’re inclusive and we are committed to furthering our culture of inclusion. Striving to be best in practice, we are working hard to achieve progressive change. ‘Always inclusive’ is one of our six guiding principles - a principle which actively encourages acceptance of differences within individuals.
We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, class, citizenship, marital status, disability, neurodivergence, trans status, veteran status, or gender identity.
Application process:
Please do let us know what reasonable adjustments you need made to the application or selection process so you can do your best. We will be happy to help you.
Just so you know, we review CVs as soon as we can and aim to provide an update on your application within 4 weeks of receiving it. However, you may hear from us a lot sooner, so please keep an eye out for our emails or calls!
We advertised this role on 20/03/24.