Payroll / Finance Officer

Salary: Circa £25k - £27.5k pa

Location: Swansea

Hours: Full time Mon – Fri 8am -4pm or 9am - 5pm (Will also consider Hybrid working).

Duration: Perm

Our client urgently requires a Payroll Officer / Finance Officer to be based at their city centre office in Swansea. The employer is a local Charity that provides support for adults with learning disabilities, to help such people live successful lives in the community.

The successful candidate will prepare and process payroll procedures in conjunction with Payroll Co-ordinator and

provide financial administration to the organisation. You will raise, send and pay invoices, reconciling company accounts on sage and chasing late payments. You will also assist with basic administration tasks and should be on hand to answer any queries raised by staff or external clients or providers. You will be expected to help document and maintain the business’ finance procedures, updating and implementing them wherever necessary.

The employer will consider Hybrid working 1 to 2 days in office rest can be from home. 

Responsibilities to include:

• Highlight all Non Contract hours on the reports confirmed by Support Managers,
• Enter all this information on the Taliesin Database
• Calculate mileage sheets and manually input Taliesin time sheet system
• Check Taliesin reports against timesheet then transfer manually inputted hours to Sage Payroll
• Print all timesheet reports for filing and copies for Finance Dept
• Process Company Sick Pay, Statutory Sick Pay and any other Company and Statutory payments as and when they arise.
• Enter all self-certificates and medical certificates onto SAGE payroll system
• Pension, joiners and leavers
• Pay Queries
• Updating of payroll at month end including all relevant procedures including, preparing documentation for Leavers and print P11's and P45. Send electronic versions to HMRC via RTI and paper copies to the leaver
• General payroll administration including preparation, printing and sorting of payslips and reports, completing all mortgage and insurance forms/documentation that have been received
• Assisting with Annual and Month end procedures
• Ensuring the payroll is closed and balanced for Finance Department to make the BACS transfer
• Processing Monthly Payroll inclusive of setting up new employees, tax code updates, reviewing time sheets, etc
• Administration of Sales invoices
• Balancing of Purchase ledgers

Requirements

• Good understanding of Sage 50
• At least GCSE educated or equivalent.
• Reliable, dependable and trustworthy.
• I.T. proficient (Word, Outlook Excel etc).
• Excellent organisational skills with the ability to cope with reasonable pressure.
• Smart appearance with excellent communication skills (over the phone & face to face).

To Apply:

For more information, please call a member of our team at Totec. Alternatively, if you wish to apply for this position, please send an updated copy of your CV today