Payroll Officer

Hello, we are pleased to be recruiting for a Payroll Officer to join Gwent Police at their HQ in Cwmbran.

This is a temporary role until the end of December 2024, working Monday - Friday, 9am - 5pm and will be office based. The rate is £14.40 per hour.

Due to Police Criteria, please do not apply for this position if you have lived in the UK for less than 3 years from the date of application. Anything less than 3 years will not be considered.

The role: To support the Payroll Manager and Senior Payroll Officer in ensuring prompt and efficient processing of all pay related transactions and returns including pension contributions and other employment related payments.

Key activities/elements:

• To ensure the accurate and timely payment of all salaries, overtime, expenses, and allowances in accordance with Force policies and Police and Staff regulations.
• To liaise with and provide payroll related support to Pension Hub colleagues, as appropriate, on pension related issues affecting the Force.
• To ensure the delivery of a prompt friendly and effective customer support service in line with agreed standards of service
• To provide financial advice and guidance to Police Officers and Police Staff with respect to payroll related entitlements including salaries, allowances, enhancements, expenses claims, salary deductions and pension contributions.
• To ensure appropriate audit trails and financial records are always maintained.
• To scrutinise audit and review payments made through the Forces Payroll to ensure accuracy, appropriateness, and value for money. This will include the pro-active validation and verification of payroll transactions, trend analysis and exception reporting.
• To work alongside colleagues from the HR and Finance departments to ensure high levels of data integrity and accuracy are maintained and accurate supporting payroll information is provided for internal and external reporting.
• To undertake training and familiarisation throughout the Force with respect to payroll processes and the claiming of entitlements and expenses.
• Identify, investigate, and resolve discrepancies in payroll records.
• Liaising with external agencies and external Government organisations including; Department of Work and Pensions, HMRC (HM Revenue & Customs), Pension Service Providers, National Statistics Office, Audit Wales.
• Prepare and re-charge Seconded Officer salary costs in an accurate and timely manner ensuring financial procedure are followed.
• To answer payroll related queries from Gwent Police employees, Senior Management and Staff Associations ensuring a customer focused approach at all times.
• Maintain an up-to-date knowledge of the latest statutory legislation and regulations, including PAYE, SMP, SSP, etc., providing advice to others when required.

Knowledge/skills:

• Must be IT literate in Microsoft applications, including Word, excel and PowerPoint.
• Must have a working knowledge of the Microsoft Office suite of applications.
• Must be able to demonstrate a detailed knowledge of NI, PAYE, SMP, SSP.
• Must be able to demonstrate a detailed knowledge of Police Officer regulations and Police Staff Terms and Conditions of Service.
• Must be able to demonstrate a knowledge of both the Local Government and Police Pension schemes.
• Must be able to demonstrate an outline knowledge of employment law particularly with respect to employee remuneration and associated entitlements.
• Must be able to demonstrate a practical knowledge of the Data Protection Act/GDPR.
• Must maintain a detailed knowledge of payroll regulations (including HMRC rulings and guidance).
• Level 1 Welsh essential (training will be given). Welsh language skills Level 2 and above are desirable.
• Must have a recognised business or payroll administration qualification at NVQ Level 4 or equivalent or be able to demonstrate the skills and experience necessary to supervise a Payroll Services function.
• Must be able to evidence continued professional development.
• Must be able to evidence previous experience of working within a busy payroll services function within a large multi-disciplined organisation.
• Must be able to evidence previous experience of using computerised Payroll and HR systems.
• Must have experience of dealing with large volumes of payroll transactions.
• Must have experience of dealing with complex payroll issues and calculations.

If you are interested in this position, please apply and should your CV be shortlisted, one of our recruiters will be in touch.

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