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SalaryJob Title: Programmes Assistant - (UK)
Contract - Permanent: (Full Time): 9.00 am - 5.30 pm. The role may include after-work hours upon request with time off in lieu available [site visits, events, conferences, etc.]
Location: London - Office-based working three days per week onsite with some hybrid working arrangements.
Reporting to: Regional Head (UK)
Salary: £30,000 - £35,000
Summary of Role
The Programme’s Assistant will report to the Regional Head (UK). The role's primary focus is to support the Regional Head in managing Choose Love’s UK charitable partnerships and provide proactive and flexible administrative support to the Programmes team and relevant departments upon request.
We are looking for an energetic and passionate individual with lived experience to join Choose Love who has a strong understanding of the challenges faced by displaced people and a commitment to providing highly effective administration support. They will work to ensure smooth and efficient grant-making to maximise support to our partners in their vital work and services.
Role Responsibilities
Grant Administration:
Work closely with partners and our compliance team to track documentation needed for granting to partner organisations.
Support development and maintain grants tracker tool to track grant start and end dates, reporting deadlines, etc.
Draft Memorandum of Understandings between Choose Love and partner organisations.
Gather and support review of paperwork from Choose Love Partners for due diligence and compliance.
Administrative Support:
Manage Google Calendar, schedule Zoom meetings and take minutes upon request
Liaise with partners and organise site visits across the UK
Work with the Office Manager to organise and coordinate ad-hoc donation distributions to UK Partners
Conduct media monitoring of partners' work and share content with the communications team
Support with organising events, liaising with UK partners for their attendance etc.
Relationship Management:
Support the Regional Head in ongoing relationship management of new and existing partners
Participate in partner calls and track critical takeaways and action items to share internally
Respond to ad hoc needs arising from partners – including clarification/support on the application process and support with reporting.
Support the Partnerships department in any ad-hoc event or pop-ups, which may include selling merchandise and networking at events.
Essential Criteria:
Lived experience of displacement and has the right to work in the UK; a strong understanding of the challenges faced by displaced people and the humanitarian sector.
Passionate, diligent and proactive with excellent communication and relationship management skills
Based in the UK and is able to come into the London office at least three days a week, as well as be available for events and site visits across the country
Fluent in English speaking both written and verbal
A minimum of 2 years experience working in a similar function or an administration or communications role
Confident digital skills in Google & Microsoft, including Google Drive, Calendar and Excel
Desirable Criteria:
Experience representing an organisation and its interests to a diverse range of stakeholders
Ability to work effectively with diverse teams and stakeholders in cross-cultural contexts
Experience working with marginalised groups and in community outreach projects
Experience in monitoring, learning and evaluation of impact and data
Benefits:
The role is based in a vibrant, dog-friendly office close to Old Street station. Opportunity to make a difference and work with some of the industry’s leading lights. Fantastic for personal growth and learning in a dynamic business that puts love in the heart of everything they do.
What will be provided to support the candidate:
Extensive safeguarding and protection training
Opportunities for professional development and skills building to support candidate in excelling in their role
1:1 training in Choose Love grant-making processes and database tools as required
Pre-employment checks
Employment with Choose Love will be subject to the following checks before your start date:
a satisfactory Disclosure and Barring Service (DBS) check
receipt of two satisfactory references
proof of eligibility to work in the UK (roles based in London only)
Contact Information
To explore the opportunity further or for any queries, please contact the people team.
How to apply
Interested candidates are invited to apply by sending their CV and a cover letter stating how they meet the criteria for the role by 12pm Friday, 5th January 2024.
Pre-employment checks
Employment with Choose Love will be subject to the following checks prior to your start date:
● A satisfactory Disclosure and Barring Service (DBS) check.
● Receipt of two satisfactory references.
Choose Love is committed to building an inclusive and diverse organisation and welcomes applications from all sections of the community. If you need us to make an adjustment or provide additional support as you apply for a role, please email to discuss this in further detail.
