People And Office Assistant

Job Title:                             Office Assistant

Position Type:                     Paid/Part time

Reports to:                          Finance & HR Manager

Salary:                                £28,770 equating to £23,016 for 0.8 FTE

Based at:                            School Food Matters, The Bridge, 7b Parkshot, London, TW9 2RD

Working Hours:                   Four days with the option of three days per week, 9am-5pm

Holiday:                              25 days including bank holidays that fall on working days

Pension:                             School Food Matters matches pension contributions at 5% of pensionable earnings

Contract:                             Permanent

About School Food Matters

School Food Matters (SFM) exists to teach children about food and to improve children’s access to healthy, sustainable food during their time at school. We provide fully funded food education programmes to schools.  Our experience delivering these programmes informs and strengthens our campaigns, bringing the voices of children, parents and teachers to government policy.

Job Purpose

·         To ensure the smooth running of School Food Matters’ office

·         With the support of our IT consultant, manage the charity’s IT systems

·         Develop our Airtable database

Key Tasks Include

·         Purchasing items for the office and projects as required

·         Updating and maintaining the contacts database in Airtable

·         Maintaining the shared filing system and making sure it’s kept up to date

·         Working with the Super User Group to ensure that Airtable is used effectively and is kept up to date

·         Ensuring the smooth running of the office, overseeing the set up and maintenance of office systems

·         Managing IT and Office set up for current staff and new starters

·         Purchasing and updating IT equipment

·         Reviewing and developing IT systems including telecoms to ensure they are fit for purpose

·         Implementing and regularly reviewing cyber security procedures of the charity

·         Liaising with our landlords at The Bridge

·         Assisting with administration and coordination of any events held by SFM

·         Organising staff events including celebrations, sporting challenges, quizzes and general fun!

·         Developing and maintaining an inventory of materials and keeping the office materials tidy and well managed

·         The Office Assistant will also undertake any other tasks relevant to the affairs of SFM that may arise from time to time. Therefore, being flexible and approaching the job with an open and positive mindset is essential!

 Person Specification

Essential

·         Experience of office administration and IT

·         Excellent organisational skills including attention to detail, critical thinking, multi-tasking, prioritising and problem solving

·         Confident and competent IT skills

·         Positive personal attitude and a good team player

·         Ability to work independently to agreed deadlines

Desirable

·         Good oral and written communication skills

·         A good understanding of policies and best practice relating to running a small office

·         Experience of setting up new office systems and processes to improve effectiveness

·         An interest and enthusiasm for the charity’s mission

·         Ability to add value to SFM’s culture and ethos

·         Experience of working in a small charity environment