People Coordinator

Anderson Knight are looking for a People Coordinator for one of our priority clients based in Glasgow. This is a 9 month fixed term contract. As a People Coordinator you will be the first point of contact for any HR related queries. You will be assisting with the delivery of an effective high quality, professional HR service. 

Duties & Responsibilities 

• Serve as the primary contact for HR process and policy queries, escalating issues when necessary.

• Oversee the entire employee life-cycle, including hiring, promotions, transfers, departures, and maternity-related processes.

• Conduct employment checks for all new hires and current employee

• Prepare and issue offer letters, contracts, and other employment-related documentation.

• Ensure all due diligence is performed according to legal and regulatory standards during on-boarding and for current employees when applicable.

• Coordinate HR inductions, collaborating with the IT team to ensure a seamless first day for new employees.

• Manage the monthly payroll instruction process, ensuring Payroll is informed of all pay-related changes promptly to guarantee accurate employee compensation.

• Address and process queries related to employee absences.

• Support the probationary process by following up with managers on outstanding forms and tracking probation completion for final approval.

• Assist with the annual performance review cycle, maintaining necessary systems and providing guidance to managers and employees as needed.

• Respond to telephone and written inquiries

• Maintain accurate employee records, both manually and electronically; ensure the Position and Organisational data in HR systems (including organisational charts) is up-to-date.

• Support the user access process for the company's HR Self-Service tool, and generate scheduled and ad-hoc HRMI reports for business-wide distribution.

• Keep all HR-related processes and policy documentation current, actively contributing to their ongoing development in line with HR best practices.

Experience & Qualifications

• Experience working a HR Admin role within a regulated environment is highly advantageous 

• Previous experience using and working with HR systems is essential 

• CIPD level 3 is highly desirable, but not essential

• High level of proficiency in MS Office, including Word, Excel and Outlook

• Excellent attention to detail is essential.