People/HR Administrator

OVERVIEW:

As a People Administrator you will be supporting the People Team to ensure all HR administrative processes functions are well organised. Primarily reporting to the People Team Partner. We are looking for an organised and dynamic individual who can work using their own initiative, provide an effective HR administration service and to be an integral part of the People team.

WHAT YOU’LL BE UP TO:

HR Administration:

·        Manage the day-to-day administrative tasks related to HR, including maintaining employee records and files.

·        Preparing letters and documents in line with legislation and company policies and procedures.

·        Processing variation to contracts when required (upgrades, salary changes, shift changes etc).

·        Update colleagues’ records on IFS (job tittle, salary, are of work etc) and continuously monitoring and ensuring all information is correct and updated.

·        Add colleagues authorised absence leaves on IFS (holidays, sickness, lieu).

·        Checking right to work documents for expiries and chasing for updated information.

·        Assisting with internal recruitment vacancies – e.g., booking interviews, advertising roles.

·        Support with the management of various employee benefits such as Cycle to work, My Staff Shop.

·        Raise requisitions for Purchase Orders on IFS.

·        Assist in the administration of performance management processes, maintaining accurate records.

·        Support the onboarding process for new employees, including arranging uniforms and co-ordinating necessary paperwork.

Employee Relations:

·        Support the People Co-ordinator with the People Support mailbox, responding, allocating tasks and managing resolution.

·        Keeping up to date with changes in employment law legislation / best practice and implementing this in the workplace.

WHAT WE NEED FROM YOU:

·        You will ideally either some level of HR administration experience and/or preferably qualified to level 3 CIPD.

·        Proven planning and organisational skills

·        Excellent attention to detail with a right first-time attitude

·        Excellent interpersonal skills, conscientious and self-motivated

·        Team orientated.

·        Excellent IT skills (Microsoft Office) and experience of HR Management Systems (Databases/Time and Attendance, etc)

This job description is a brief overview of what you’ll be doing day-to-day, but you may be asked to get involved in other tasks to support the team!