Personal Assistant

Reed Secure is a specialist provider of permanent, contract, temporary and outsourced recruitment solutions for security cleared professionals.

We require a Management Assistant to cover an existing workload within ACRO, based near Fareham (Office based).

This is an interim position for an initial 6 months with the potential to be extended, dependent on workload.

Role Purpose

• To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.
• To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
• To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
• To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
• To create and maintain a variety of computerised records and indices specific to roles and Commands.
• Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
• To collate information and electronic or paper files required to respond to internal and external enquiries
• To maintain and manage Command communications through the Intranet, bulletins and newsletters.
• Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
• To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of ‘good practice’.

Essential Skills

• Ideally the candidate will have previous experience in a secretarial or administrative role in a office environment.
• Experience of typing / word processing. Experience in the use of Microsoft Office.
• Extensive secretarial or administrative experience in an office environment
• Substantial experience of typing/word processing and proficient in document layout
• Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams
• Desirable: Familiarity with Police organisation and structure.
• Experience as a secretary to a senior management team.
• Analytical work and report writing.

This role offers a competitive salary of 12.95 per hour PAYE and you’ll be working via Reed who offer great benefits such as discounts, cashback offers and more as well as weekly pay.

Any offers would be subject to strict police vetting and right to work checks.

Please apply now and join us in loving Mondays!