Personal Assistant

Position: Personal AssistantLocation: Worthing area About the School: A stunning school in West Sussex is renowned for its rich history, impressive facilities, and commitment to excellence. As a co–educational institution, they foster a vibrant and inclusive community where students thrive academically, artistically, and athletically. Their energetic and nurturing team is dedicated to providing exceptional education and support to our students.Role Overview: The Personal Assistant will play a pivotal role in supporting the school's directors. This dynamic position involves a wide range of responsibilities, including producing reports, collecting data, overseeing budgets, and assisting with communications to parents and external stakeholders. The successful candidate will need to demonstrate exceptional secretarial skills, with previous experience in a school environment being a valuable asset. Attention to detail, proactive problem–solving, and the ability to work both independently and collaboratively are essential.Key Responsibilities:

• Administrative Support: Assist directors with day–to–day administrative tasks, including scheduling meetings, managing correspondence, and maintaining records.
• Report Generation: Prepare accurate and concise reports on various school–related matters.
• Data Collection and Analysis: Gather and analyse data to inform decision–making processes.
• Budget Oversight: Assist in monitoring and managing the school's financial resources.
• Communication: Facilitate effective communication between the school, parents, and external partners.
• Minute Taking: Attend meetings and produce accurate minutes.
• Time Management: Prioritise tasks efficiently, even under pressure.
• Flexibility: Be open to occasional evening and weekend work (with time off in lieu provided).

Qualifications and Attributes:

• Secretarial Skills: Proficient in administrative tasks, including document management, scheduling, and correspondence.
• School Experience: Previous experience in an educational setting is advantageous.
• Attention to Detail: Meticulous and thorough in all tasks.
• Proactive and Positive: Approach challenges with a can–do attitude.
• Team Player: Collaborate effectively with colleagues.
• Empathetic and Honest: Demonstrate integrity and empathy.
• Reliable and Energetic: Consistently meet deadlines and maintain a positive work ethic.

Working Hours:

• Full–time: 40 hours per week (Monday to Friday).
• Flexibility: Occasional evenings and weekends may be required.

Start Date: The start date will be dependent on successful vetting checks and a satisfactory DBS clearance.What nextIf you're interested in this role, click 'apply now' to forward an up–to–date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. If you know of other education professionals looking for supply, long–term or permanent work, you can also receive GBP350 worth of vouchers every time you recommend a colleague to Hays Education.

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