Personal Assistants To Supervision Directors

The Financial Reporting Council (FRC) is responsible for promoting transparency and integrity in business. We are the UK Competent Authority for audit and set the UK Corporate Governance and Stewardship Codes as well as UK standards for accounting, auditing, and actuarial work. We monitor and take action to promote the quality of corporate reporting and operate independent enforcement arrangements for accountants and actuaries. Further information about the role of the FRC can be found at www.frc.org.uk.

We are looking for two Personal Assistants who are to provide efficient and proactive support to the Director of Audit Market Supervision (AMS), Director of Audit Firm Supervision (AFS) and Director of Audit Quality Review (AQR). 

One of these roles will also have PA co-ordinator responsibilities, which will be given up to 10% increase in salary whilst performing these duties. The extra responsibilities are listed below. Please explain in your cover letter why you are interested in having the PA Co-ordinator responsibilities and how you meet the criteria.

The role involves:

• Proactively manage diaries and co-ordinate meetings
• Manage the Director e-mail and correspondence (including OneNote), including possible sensitive information, answering and drafting replies as well as delegating to others, where appropriate
• Issue important letters and other documents to external stakeholders, particularly at the major audit firms
• Proactively track all work for the Director, including highlighting possible deadlines and helping to ensure they are met
• Drawing attention to urgent matters and/or dealing with items on own initiative
• Prepare and/or format complex documents in Windows packages
• Prepare and/or distribute agendas, presentations and papers for meetings, including team and management group meetings
• Attending meetings and logging action points for follow-up
• Screen and handle telephone calls, responding independently to any issues and questions
• Arranging external and internal meetings for other members of the team
• Schedule internal meetings, such as team meetings and 1-2-1s for the Director
• Organise national and international travel requirements in line with company travel policy
• Record hospitality received
• Prepare monthly expenses and/or invoices and timesheet analysis and administration
• Assist with event planning and making sure the event runs smoothly
• Create and maintain up-to-date key internal and external contacts
• Sharing of knowledge and providing assistance to other teams in Supervision and for other Divisions

PA coordinator role

Core functions:

• Build strong communications within the group, including the planning, and chairing of regular team meetings
• First stage interviews for new PA recruitment when required
• Updating the buddy list for co-ordinating cover for holiday periods and having plans in place to cover sickness and absence
• Supporting the PAs and administration staff in sharing their knowledge and experience
• Link between the FRC management and PAs to feedback relevant information
• Updating the PA SharePoint site as necessary

The Person:

Knowledge

• Extensive senior level support experience
• Professional and/or financial services background
• Good team player with the flexibility to adapt quickly and respond to changing business needs
• A good knowledge of the methods and practices of your own work and working knowledge of other methods and practices in the department
• Excellent keyboard skills
• An excellent level of English spelling and grammar
• Accurate with good attention to detail
• Financial industry acronyms
• Interviewing skills

Qualifications

• Experience of working as a senior PA in an office environment
• Advanced level of IT packages including Outlook, Word, PowerPoint, SharePoint, OneNote and Teams

Please apply by following the link our website https://www.frc.org.uk/frc-for-you/careers and uploading a copy of your CV and covering letter as a single document upload. In the covering letter, please set out, by reference to the person specification above how you meet the required skillset.

• How you meet the required skillset
• confirm that you have the right to work in the UK, and
• tell us where you heard about this job

Rewards and benefits

• The FRC offers remuneration packages, including 30 days annual leave, flexible bank holidays plus ability to buy extra leave.
• Generous employer pension contribution of 10%.
• Staff Employee Assistance Programme including confidential counselling and work life services.
• The FRC offers staff the opportunity to save at least 25% on the purchase of a new bike through the Cycle to work scheme.
• The FRC has a strong work/life balance ethos.

The FRC believes that equality of opportunity and diversity is important in the work that we do and we are strongly committed to being an inclusive employer. Our values of being fair and independent supports this commitment. We're a signatory to the Government's Disability Confident scheme, which means that we guarantee an interview to any disabled candidates entering under the scheme, should they meet the minimum criteria for a role.

Equal opportunities monitoring is an important means of demonstrating and implementing our commitment to promoting equality of opportunity and diversity. Completing our diversity form will assist the FRC to identify any barriers that prevent access to employment and career development for certain groups of people, and to develop solutions, such as action plans, new policies and practices.

The role is based in our central Birmingham office. The post holder should be able to work flexibly to support the team’s activities and also provide cover within the FRC as necessary. The FRC operates a hybrid working arrangement with its workforce, with precise arrangements to be agreed between the employee and the line manager. FRC operates a four-day fortnight in the office.