Address
Form of work
SalaryPersonal Secretary
The key purpose of the role is to manage the office of the Director of Finance, Regulation and Commercial. In particular this involves providing administrative support and ensuring that the Director of Finance, Regulation and Commercial office is managed in a customer friendly, efficient, and effective manner, and establishing a two-way channel of communication between the Director of Finance, Regulation and Commercial staff across Northern Ireland Water, Department for Infrastructure, Utility Regulator, other Government Bodies, public representatives and members of the public and other stakeholders.
In addition, this role will provide project support across a number of Finance, Regulation and Commercial projects and programmes of work. This will involve undertaking a range of project governance, reporting duties with development of presentation material and compliance with corporate governance.
The role reports directly to the Director of Finance and Regulation but work will also be carried out as part of the wider Finance, Regulation and Commercial Function.
The role will also involve working closely with various people across the organisation at all levels including the CEO Office.
Please refer to the Candidate Brief below for further details of role responsibilities.
Applicants MUST be able to demonstrate in their application and where necessary at interview:
ESSENTIAL CRITERIA
- A minimum of 5 GCSE’s or equivalent, at grade C or above (to include Maths and English).
- A minimum of three years’ business administration experience providing management support to Senior Management/Director.
- Ability to effectively plan, prioritise and manage own workload making the best use of time and resources. Maintain a focus on detail and accuracy and produce work of a high quality.
- Ability to communicate confidently, clearly, and concisely both orally and in writing, with a wide variety of stakeholders both inside and outside the organisation.
- Ability to form and maintain effective relationships with key stakeholders internally and externally, displaying sensitivity, tact and diplomatic skills and maintaining confidentiality.
- A high level of competence in the use of current IT packages, in particular Microsoft Word,Excel and PowerPoint.
- Ability to achieve a high level of work accuracy
- The ability to work on own initiative and take personal responsibility for own work.
DESIRABLE CRITERIA
In the event of a large number of applications, in the first instance, candidates may be short-listed on the following desirable criteria:
1. Recognised Executive Secretarial qualification such as Executive and/or Private Secretaries Diploma
In the second instance, candidates may be short-listed on the following, additional desirable criteria:
2. Experience of working with Oracle, for purchasing, expenses and leave recording.
What is on Offer
Salary
Salary scale of £28,441 to £34,761 per annum (pay award pending).
Location
Westland, 40 Old Westland Road, Belfast, BT14 6TE.
What we Offer
- Generous annual leave and public/privilege holidays
- Flexible working and family friendly policies
- Hybrid Working (applicable to some of our roles after three months following onboarding and training)
- Occupational sick pay
- Employee assistance programmes
- Cycle to work scheme
- One of the largest corporate volunteering schemes in NI
- Award winning health and wellbeing programme which focuses on supporting four key area of employee health; Physical, Mental, Social and Financial
How to Apply
To submit your application, please click APPLY NOW.
For additional information about the role please download a Candidate Brief from the Additional Documents section below.
Closing date for submission of Applications: Monday 3rd June 2024 at 10.00am
Interview dates:
Tuesday 18th June 2024
Wednesday 19th June 2024
