Pmo Analyst

About Ashurst:

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit www.ashurst.com

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Role / Department Overview

Ashurst's Change & Business Improvement function is maturing and expanding their PMO service offering and are looking for a highly motivated individual to join team to support the governance of project delivery across Ashurst. This is a hands-on role requiring a can-do attitude and is suited to someone who is looking for variety.

Main Responsibilities

The main responsibilities will include, but not be limited to, the following:

•  Supporting the coordination of the strategic initiatives across Ashurst globally.
•  Providing governance oversight of CBI's portfolio of projects and programmes in accordance with the associated frameworks and processes, including running project health checks.
•  Be a central point of contact for the CBI PMO and Project Management frameworks, process, procedures and initiatives, ensuring they are updated and are continuously improved.
•  Monitor and track progress of CBI's portfolio for reporting purposes, centrally logging relevant items and escalating as appropriate to the PMO Lead and/ or Head of CBI.
•  Support the Director and Head of CBI as well as the PMO Lead to co-ordinate for the Change Request Panel, firm's Initiatives Review Group and Investment Committee meetings (scheduling, preparing meeting packs, capturing actions & decisions, post meeting communications and action follow-up).
•  Maintain and manage a central programme and projects register
•  Support the Project Accountant and Project Managers to enforce the project accounting principles, help understand budget allocations and ongoing spend, highlighting and escalating any concerns.
•  Manage and maintain the CBI delivery communications, including the oversight and management of Teams channels and other online/ media.
•  Take ownership, manage and coordinate the PMO mailbox.
•  Support the Head of CBI in establishing and managing the induction and onboarding process for the CBI delivery team.

Essential Skills and Experience

We are looking for a highly motivated individual with the following skills and experience:

•  A good grasp of the project delivery lifecycle and experience of coordinating projects, programmes and portfolios.
•  Diplomatic, with excellent communication skills, both verbal and written, along with a track record of establishing and maintaining effective relationships with stakeholders at all levels
•  Strong organisational skills and comfortable to work in a fast-paced environment
•  Able to take initiative and problem-solve
•  Remains calm under pressure, is confident to escalate issues or flag risks that may surface.
•  Experience in working in a global environment and across multiple time-zones
•  Strong experience in working with main MS office applications (Excel, PowerPoint etc).

Desired Skills and Experience

•  PMO certification
•  MS Project, JIRA or PPM experience would be helpful
•  PMP / PRINCE2 foundational understanding.