Personal Assistant

The role

An exciting and fulfilling opportunity for an experienced, organised and discreet PA to support and assist both the Head of international Finance and Director of Tax and Partnership Services.

This role provides high-level secretarial and administrative support to the Finance Leaders, as well as supporting the wider finance team as and where needed, ensuring day-to-day tasks are well managed; enabling the Finance Leaders to focus and drive strategic and operational matters, accelerating the progress of the business forward.

This PA role is a 12 month fixed terms contract covering maternity leave.

MAIN DUTIES AND RESPONSIBILITIES

• Active monitoring and managing of the two inboxes, flagging urgent items and maintaining a list of actions, filtering priority and relevant emails, attending to low priority queries and/or queries that do not need to trouble the Finance Leaders, deleting irrelevant email traffic.
• Proactively manage the individual diaries, scheduling various meetings and assessing the priority of appointments – both internal and external, confidential and non-confidential and cross-jurisdictional
• Organise and book complex travel arrangements
• Check and confirm expenses and invoices within Concur on their behalf; flagging any out of scope approvals to their attention. In addition, processing confidential invoices and expenses within Concur
• Create and file expenses on Concur on their behalf
• Deal with highly sensitive and confidential matters in a discreet and professional manner, aligning to the Firm’s data privacy policies
• Attendance on calls/in meetings where minute taking is required
• Prepare information and documentation for meetings and events, including agendas, itineraries and slides
• Assist the Finance Leaders and the wider finance team with administrative tasks including the preparation of presentations, word documents and spreadsheets
• Day-to-day administrative secretarial / PA tasks

ABOUT YOU

• Experience of working as a Personal Assistant in an international environment, supporting at a senior management level preferrable within finance
• Strong organisation and administrative experience, with evidence of working with sensitive information and maintaining confidentiality
• Experience taking committee meeting minutes
• Driven, hardworking and diligent with a passion for what they do
• Excellent attention to detail and with a focus on maintaining high levels of accuracy
• Flexibility with working practices in line with the business needs, especially in times of pressure/high workload
• Proficiency in using the full suite of MS Office, in particular being conversant with PowerPoint and Excel
• A self- starter with a flexible, proactive and pre-emptive approach to work
• Excellent written and verbal communicator

ABOUT US

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

OUR VALUES

In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative – we are proactive, passionate team players investing in our relationships
• Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional – we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

HYBRID WORKING

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.