Personal Assistant

This is a rare and exciting opportunity to join an upmarket global real estate agency with an enviable reputation as a PA to the MD and one other director within the prime purchase office.

Based in our client’s primely located office, you’ll be joining their diverse, sociable and friendly team. You will be working in a supportive and collaborative environment making this a fantastic opportunity for you to reach your full potential.

This role requires someone who is highly organised, flexible, able to use their initiative and able to clearly prioritise their duties and meet deadlines. You should possess strong communication skills (both verbal and written) and have the ability to work under pressure whilst maintaining a high level of service to clients and colleagues. If this sounds like you, please get in touch today!

Responsibilities will include:

• Liaising with clients on behalf of the director(s) in a professional manner
• Managing incoming emails and post for the director(s) as well as extensive diary management (internal and external)
• Managing incoming calls and dictation
• Arranging meetings and pitches in a timely and courteous manner along with collating pitch material
• Carrying out relevant research when required
• Assisting with the writing of property reports and exercising due diligence when doing so: including collating information on neighbours, planning, local amenities, transport, location maps, Land Registry documents and any other information required in relation to the individual report
• Ensuring the team is compliant in all aspects and meets anti-money laundering rules & regulations
• Maintaining accurate and up-to-date database (Reapit) and paperless filing/archiving systems
• Managing expenses/invoices/referrals and process for payment
• Ad-hoc typing and minute taking
• Ad-hoc personal administration for the managing director along with dealing with other projects as they arise
• Liaising effectively with PR and marketing regarding event creation, meetings and corporate hospitality
• Creating presentations and arranging quarterly company meetings
• Liaising with other local company offices and country house department PA’s
• Company website updates and communicating with the in-house social media team and PR consultant
• Providing support to colleagues as and when needed to cover holidays and sickness periods.

Personal specification:

• 3+ years’ experience as a PA ideally to more than 1 person
• Ability to act in a professional and confidential nature at all times
• Excellent organisational and administrative skills - able to prioritise multiple tasks and deadlines and good attention to detail
• Confident to take ownership of travel arrangements
• Able to work on your own and use your own initiative for maximum results
• Ability to work under pressure and across different time zones
• Aptitude in encouraging a strong work ethic and optimising productivity
• Diary management
• Previous use of financial tools (My Purchasing & Billings Portal) would be preferred
• Previous use of CRM systems would be preferred (Dynamics and Reapit)
• Good numerical skills
• Confident in liaising at a senior level both internally and externally
• Enthusiastic to do a high-quality job at all times.

Our client is offering a salary of £40,000, plus an annual discretionary bonus! Benefits include 25 days holiday plus bank holidays, Christmas and New Year, pension, private health insurance after probation, life assurance, discount portal, and more.