AddressOverview:
Our client is one of the leading employers in the area and are seeking a Premises & Facilities Manager. They offer professional & structured training & development opportunities, genuine career progression and a benefits package which is second to none.
Short Benefits:
- Based in Epsom
- Up to £40,000
- Hybrid working (2 days at home)
- 23 days holiday (increasing to 27) + option to buy & sell holiday
- Monday – Friday, 9am – 5:30pm
Job specification:
- Oversee Premises and Facilities Assistants and Reception staff to ensure efficient maintenance and office support services.
- Organise tasks like photocopying, recycling, stationery supplies, maintenance jobs and postal duties.
- Manage Reception staff to ensure consistent reception services, including switchboard operation, visitor control, mail handling, and room bookings.
- Handle budget planning and reforecasting for Premises and Facilities, monitor expenditures, and address variances.
- Oversee H&S processes to maintain a safe environment, including fire safety and equipment checks.
- Manage purchasing for premises, furniture, and office supplies, including verification, storage planning, and invoice authorisation.
- Plan and oversee office renovations, space planning, and building works.
- Maintain and control stock levels for stationery and consumer items.
- Coordinate with print suppliers for customer mailings.
- Attend premises outside normal hours for emergencies.
- Oversee mail collection, sorting, distribution, and bulk mailing operations.
- Arrange MOT, servicing, and repairs for vehicles.
- Control car park permits and allocations, including electric chargers.
- Plan and implement facilities-related aspects of contingency plans.
- Maintain a ‘To Do’ list for contractor tasks to ensure prompt issue resolution.
- Conduct assessments for new or relocating staff to meet health and safety obligations.
- Manage access security and monitor security systems like CCTV and alarms at all premises.
- Monitor and reduce the carbon footprint of buildings, ensuring alignment with corporate ESG policies.
- Continuously improve systems and processes for maximum efficiency and effectiveness.
Person specification:
- Demonstrates strong initiative
- Excellent time management skills
- Knowledge of electrical and plumbing systems; an engineering or mechanical background is advantageous for contractor communications
- Proficient in people management
- Exceptional stakeholder management with the ability to communicate effectively at all levels
- Skilled in report writing
- Proficient in computer use, especially Microsoft Word and Excel
- Familiarity with task management systems is a plus but not required
- Basic IT knowledge is advantageous but not required
- Essential experience in Health & Safety
- Capable of managing expectations
- Experienced in financial budget management
- Skilled in contractor management
- Experience in incident management and disaster recovery is beneficial
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
